UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934
Filed by the Registrant |
x |
Filed by a Party other than the Registrant |
¨ |
Check the appropriate box: |
|
¨ Preliminary
Proxy Statement |
¨ Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
x Definitive Proxy Statement |
¨ Definitive Additional Materials |
¨ Soliciting Material under §240.14a-12 |
Epsilon Energy Ltd.
(Name of Registrant as Specified In Its Charter)
N/A
(Name of Person(s) Filing Proxy Statement,
if other than the Registrant)
Payment of Filing Fee (Check all the boxes that apply):
x |
No fee required. |
¨ |
Fee paid previously with preliminary materials. |
¨ |
Fee computed on table in exhibit required by Item 25(b) per Exchange Act Rules 14a-6(i)(1) and 0-11. |
500 Dallas St., Suite 1250
Houston, Texas 77002
July 17, 2023
Dear Shareholder,
We cordially invite you to
attend the 2023 Annual General and Special Meeting of Shareholders (the “Meeting”) of Epsilon Energy Ltd. (referred to herein
as “Epsilon” and the “Corporation”) to be held at 500 Dallas St., Emporium Conference Room 2-3, Houston, Texas
77002 on Thursday, August 17, 2023, at 10:00 a.m., Central Daylight Time.
The attached Notice of 2023
Annual General and Special Meeting and proxy statement describe the business we will conduct at the Meeting and provide information about
us that you should consider when you vote your shares. As set forth in the attached proxy statement, the Meeting will be held to address
the following:
| 1. | To receive and consider the audited financial statements of the Corporation for the year ended December 31,
2022 and the report of the auditor thereon, and the unaudited interim financial statements for the period ended March 31, 2023, copies
of which are available on SEDAR. |
| 2. | To fix the number of directors of the Corporation to be elected at the Meeting at six (6). |
| 3. | To elect the directors of the Corporation, each of whom shall hold office to serve until the next annual
meeting in 2024 or until his or her successor is duly elected and qualified, or until his or her earlier death, resignation or removal. |
| 4. | To re-appoint BDO USA, P.A. as the Corporation’s independent auditors for the ensuing year. |
| 5. | To approve, through a non-binding advisory vote, the compensation paid to the Corporation’s named
executive officers for the year ended December 31, 2022. |
| 6. | To recommend, in a non-binding advisory vote, whether the non-binding stockholder vote to approve the
compensation of the Corporation’s named executive officers should occur every one, two or three years. |
| 7. | To transact such other business as may properly come before the 2023 Annual General and Special Meeting
and any adjournments thereof. |
Please take the time to carefully
read each of the proposals in the accompanying Proxy Statement before you vote.
Your vote is extremely important
regardless of the number of shares you own.
In order to ensure that
your shares are represented at the 2023 Annual General and Special Meeting, whether you plan to attend or not, please vote in accordance
with the enclosed instructions. You can vote your shares by telephone, electronically via the Internet or by completing and returning
the enclosed proxy card or vote instruction form. If you vote using the enclosed proxy card or vote instruction form, you must sign, date
and mail the proxy card or vote instruction form in the enclosed envelope. If you decide to attend the 2023 Annual General and Special
Meeting and wish to modify your vote, you may revoke your proxy and vote in person at the 2023 Annual General and Special Meeting.
Thank you for your continued interest
in Epsilon Energy Ltd.
Sincerely,
John Lovoi
Chairman of the Board of Directors
This proxy statement is dated
July 17, 2023, and is first being made available to shareholders on or about July 17, 2023.
NOTICE OF 2023 ANNUAL GENERAL AND SPEICAL MEETING
OF SHAREHOLDERS
The 2023 Annual General and
Special Meeting of Shareholders of Epsilon Energy Ltd., a corporation incorporated pursuant to the Business Corporations Act (Alberta)
(the “ABCA”), will be held at 500 Dallas St., Emporium Conference Room 2-3, Houston, Texas 77002 on August 17, 2023,
at 10:00 a.m. (Central Daylight Time), for the following purposes:
| 1. | To receive and consider the audited financial statements of the Corporation for the year ended December 31,
2022 and the report of the auditor thereon, and the unaudited interim financial statements for the period ended March 31, 2023, copies
of which are available on SEDAR. |
| 2. | To fix the number of directors of the Corporation to be elected at the Meeting at six (6). |
| 3. | To elect the directors of the Corporation, each of whom shall hold office to serve until the next annual
meeting in 2024 or until his or her successor is duly elected and qualified, or until his or her earlier death, resignation, or removal. |
| 4. | To re-appoint BDO USA, P.A. as the Corporation’s independent auditors for the ensuing year. |
| 5. | To approve, through a non-binding vote, the compensation paid to the Corporation’s named executive
officers during 2022. |
| 6. | To recommend, in a non-binding vote, whether the non-binding stockholder vote to approve the compensation
of the Corporation’s named executive officers should occur every one, two or three years. |
| 7. | To transact such other business as may properly come before the 2023 Annual General and Special Meeting
and any adjournments thereof. |
The Proxy Statement accompanying
this Notice describes each of these items in detail. The Proxy Statement contains other important information that you should read and
consider before you vote.
The Board of Directors has
fixed the close of business on July 4, 2023 as the record date for the 2023 Annual General and Special Meeting. Only the holders
of record of our common shares as of the close of business on the record date are entitled to notice of, and to vote at, the 2023 Annual
General and Special Meeting and any adjournment thereof. A list of the holders of record of our common shares will be available at the
2023 Annual General and Special Meeting and, during the 10 days prior to the 2023 Annual General and Special Meeting, at the offices
of our corporate headquarters located at 500 Dallas St., Suite 1250, Houston, Texas 77002.
Epsilon is furnishing proxy
materials to its shareholders through the full set delivery option as permitted under the rules of the Securities and Exchange Commission
(“SEC”). We believe this process gives us the opportunity to serve you more effectively.
You can vote your common
shares by telephone or by completing and returning the enclosed proxy card or vote instruction form. If you vote using the enclosed proxy
card or vote instruction form, you must sign, date and mail the proxy card or vote instruction form in the enclosed envelope. If you decide
to attend the 2023 Annual General and Special Meeting and wish to modify your vote, you may revoke your proxy and vote in person at the
2023 Annual General and Special Meeting. Late proxies may be accepted or rejected by the Chairman of the Meeting in his discretion, and
the Chairman is under no obligation to accept or reject any particular late proxy.
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BY ORDER OF THE BOARD OF DIRECTORS: |
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Houston, Texas
July 17, 2023 |
J. Andrew Williamson
Chief Financial Officer
(Principal Financial and Accounting Officer, Controller and Chief Accounting
Officer, and Duly Authorized Officer) |
PROXY STATEMENT SUMMARY
2023 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
Date and Time: |
August 17, 2023 |
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10:00 a.m., Central Daylight Time |
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Place: |
One Allen Center, 500 Dallas St., Emporium Conference Room 2-3, Houston, Texas 77002 |
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Record Date: |
July 4, 2023 |
Voting Matters and Board Recommendation
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Proposal Description | |
Board Vote Recommendation | |
Page Number with More Information | |
Proposal 1 | |
Fix the number of Directors to be elected at the Meeting | |
“FOR” | |
| 4 | |
| |
| |
| |
| | |
Proposal 2 | |
Election of those persons nominated as Directors | |
“FOR” all nominees | |
| 4 | |
| |
| |
| |
| | |
Proposal 3 | |
Re-appoint BDO USA, P.A. as Epsilon’s independent auditors for the ensuing year | |
“FOR” | |
| 28 | |
| |
| |
| |
| | |
Proposal 4 | |
Non-binding advisory vote on the compensation paid to the Corporation’s named executive officers during 2022 | |
“FOR” | |
| 30 | |
| |
| |
| |
| | |
Proposal 5 | |
Frequency of the non-binding advisory vote on compensation | |
“ONE YEAR” | |
| 31 | |
This Proxy Statement Summary contains highlights
of certain information in this Proxy Statement. Because it is only a summary, it does not contain all the information that you should
consider before voting. Please review the complete Proxy Statement and Epsilon’s Annual Report on Form 10-K for additional
information.
500 Dallas St., Suite 1250
Houston, Texas 77002
PROXY STATEMENT FOR EPSILON ENERGY LTD.’S
2023 ANNUAL GENERAL AND SPECIAL MEETING OF
SHAREHOLDERS
TO BE HELD ON AUGUST 17, 2023
GENERAL INFORMATION
This Proxy Statement is being
furnished to the holders of the common shares of Epsilon Energy Ltd., an Alberta, Canada, corporation (referred to herein as “Epsilon”
and the “Corporation”), in connection with the solicitation by our Board of Directors of proxies to be voted at the 2023 Annual
General and Special Meeting of Shareholders of Epsilon (the “Annual General Meeting” or the “Meeting”) to be held
on Thursday, August 17, 2023, at 10:00 a.m., Central Daylight Time, at 500 Dallas St., Emporium Conference Room
2-3, Houston, Texas 77002, or at any adjournment of the 2023 Annual General and Special Meeting, for the purposes set forth in this proxy
statement concerning the 2023 Annual General and Special Meeting.
The principal executive offices
of Epsilon are located at 500 Dallas St., Suite 1250, Houston, Texas 77002.
Although it is expected that
the solicitation of proxies will be primarily by mail, proxies may also be solicited personally or by telephone or other proxy solicitation
services. In accordance with Canadian National Instrument 54-101, arrangements have been made with brokerage houses and other intermediaries,
clearing agencies, custodians, nominees and fiduciaries to forward solicitation materials to the beneficial owners of the common shares
held of record by such persons and the Corporation may reimburse such persons for reasonable fees and disbursements incurred by them in
doing so. The costs thereof will be borne by the Corporation.
VOTING INFORMATION
Record Date
This Proxy Statement and
the other proxy materials are first being mailed on or about July 17, 2023 to all shareholders entitled to notice of and to vote
at the 2023 Annual General and Special Meeting. Each shareholder as at the Record Date is entitled to one vote for each Common Share of
Epsilon held. Shareholders of record will be entitled to vote those shares included in the list of shareholders entitled to vote at the
Meeting prepared as at the Record Date, unless any such shareholders transfer their shares after the Record Date and the transferee of
those shares establishes that they own the shares and demands, not later than the close of business on the date ten days before the Meeting,
that the transferee’s name be included in the list of shareholders entitled to vote at the Meeting, in which case such transferee
shall be entitled to vote such shares at the Meeting.
Voting Shares and Principal Shareholders
At the close of business
on July 4, 2023 (the “Record Date”), there were 22,683,843 common shares issued and 22,588,722 common shares outstanding.
The outstanding common shares are fully paid and non-assessable, with each share carrying the right to one vote. To carry on the business
of the 2023 Annual General and Special Meeting, holders of at least 33 1/3 % of the outstanding common shares issued and outstanding as
of the Record Date must be present in person or represented by proxy, which will constitute a quorum.
Solicitation of Proxies
The proxy solicitation is
made on behalf of the management of the Corporation. Proxies must be received by Computershare Trust Company of Canada, 100 University
Avenue, 8th Floor, Toronto, Ontario, M5J 2Y1, not less than 48 hours (excluding Saturdays, Sundays and holidays) before the Meeting or
any adjournment of the Meeting.
The instrument appointing
a proxy shall be in writing and shall be executed by the shareholder or the shareholder’s attorney authorized in writing or, if
the shareholder is a corporation, under its corporate seal or by an officer or attorney of such corporation duly authorized.
The persons named in the enclosed Proxy (the
“Management Designees”) are directors and/or officers of Epsilon. Each shareholder has the right to appoint a proxy holder
other than the persons designated in the proxy, who need not be a shareholder, to attend and to act for them and on their behalf at the
Meeting. To exercise such right, the names of the nominees of management of the Corporation should be crossed out and the name of the
shareholder’s appointee should be legibly printed in the blank space provided.
Revocation of Proxies
A shareholder who has submitted
a proxy may revoke it at any time up to and including the close of business on the last business day preceding the day of the Meeting,
or any adjournment of the Meeting, by signing a statement in writing (or having their attorney, as authorized in writing, sign a statement)
to this effect and delivering it to the registered office of the Corporation or to Computershare Trust Company of Canada, 100 University
Avenue, 8th Floor, Toronto, Ontario, M5J 2Y1. If a person who has given a proxy attends personally at the Meeting at which such proxy
is to be voted, such person may revoke the proxy at the Meeting and vote in person. In addition to revocation in any other manner permitted
by law, a proxy may also be revoked by depositing such written statement with the Chairman of the Meeting on the day of the Meeting, or
any adjournment of the Meeting.
Beneficial Holders of Common Shares
The
information set out in this section is of significant importance to many shareholders who do not hold their Common Shares in their own
name. Only proxies deposited by shareholders whose names appear on the register of the Corporation as the registered holders
of Common Shares can be recognized and acted upon at the Meeting. If Common Shares are listed in your account statement provided by your
broker, then in almost all cases those Common Shares will not be registered in your name on the register of the Corporation. Such Common
Shares will likely be registered under the name of your broker or an agent of that broker. In Canada, the vast majority of such shares
are registered under the name of CDS & Co., the registration name for The Canadian Depository for Securities Limited, which acts
as nominees for many Canadian brokerage firms.
Therefore, beneficial shareholders should ensure
that instructions respecting the voting of their Common Shares are communicated to the appropriate person or entity.
Applicable regulatory policy
requires your broker to seek voting instructions from you in advance of the Meeting. Every broker has its own mailing procedures and provides
its own return instructions, which you should carefully follow in order to ensure that your shares are voted at the Meeting. Often, the
form of proxy supplied by your broker is identical to the Proxy provided to registered shareholders. However, its purpose is limited to
instructing the registered shareholder how to vote on your behalf. The majority of brokers now delegate responsibility for obtaining instructions
from clients to Broadridge. Broadridge mails a scannable voting instruction form in lieu of the Proxy provided by Epsilon. You are asked
to complete and return the voting instruction form to them by mail. Alternately, you can call their toll-free telephone number, 1-888-237-1900,
or access Broadridge’s internet website at www.broadridge.com to vote your Common Shares. They then tabulate the results of all
instructions received and provide appropriate instructions respecting the voting of the Common Shares to be represented at the Meeting.
If you receive a voting instruction form from Broadridge it cannot be used as a proxy to vote shares directly at the Meeting as the
voting instruction form must be returned to Broadridge well in advance of the Meeting in order to have your Common Shares voted or to
appoint an alternative representative to attend at the Meeting in person to vote such Common Shares.
If you are a beneficial shareholder and wish
to vote in person at the Meeting, you should insert your own name in the space provided on the voting instruction form provided to you
by your nominee and return the completed form to Broadridge.
Appointment of Proxy and Exercise of Discretion
by Proxy
If you give directions on
how to vote your Common Shares, your proxy holder must vote your shares according to your instructions. If your proxy holder does not
attend the Meeting and vote in person, your shares will not be voted.
If you have appointed a person designated by
Epsilon to act and vote on your behalf as provided in the enclosed Proxy and you do not provide any instructions concerning a matter identified
in the Notice, the Common Shares represented by such proxy will be voted as follows:
PROPOSAL
1: FOR setting the number of directors to be elected at the Meeting at six (6).
PROPOSAL
2: FOR the election of John Lovoi, Jason Stabell, Jason Stankowski, Tracy Stephens, David Winn
and Nicola Maddox, each of whom shall hold office for a term of one year, expiring at the annual meeting in 2024, and until his or her
successor is elected and qualified, or until his or her earlier death, resignation or removal.
PROPOSAL
3: FOR the re-appointment of BDO USA, P.A. as Epsilon’s independent auditors for the ensuing
year.
PROPOSAL
4: FOR the approval of the compensation paid to the Corporation’s named executive officers during 2022.
PROPOSAL
5: ONE YEAR on the frequency of the non-binding advisory vote on executive compensation.
OUR BOARD OF DIRECTORS RECOMMENDS
THAT SHAREHOLDERS VOTE “FOR” SETTING THE NUMBER OF DIRECTORS TO BE ELECTED AT THE MEETING AT SIX UNDER PROPOSAL 1;
“FOR” THE ELECTION OF EACH OF THE NOMINEES LISTED UNDER PROPOSAL 2, “FOR” THE RE-APPOINTMENT OF
THE AUDITORS UNDER PROPOSAL 3, “FOR” THE APPROVAL OF THE COMPENSATION PAID TO THE CORPORATION’S NAMED EXECUTIVE
OFFICERS DURING 2022 UNDER PROPOSAL 4, AND “ONE YEAR” FOR THE FREQUENCY OF THE NON-BINDING ADVISORY VOTE ON COMPENSATION
UNDER PROPOSAL 5. Your proxy holder also has discretionary authority for amendments that are made to matters identified in the Notice
or other matters that properly come before the Meeting. At the time of printing this Proxy Statement, management does not know of any
matter to come before the Meeting other than the matters referred to in the Notice.
Reporting Currency
All of the financial information
in this Proxy Statement has been presented, unless otherwise noted, in United States dollar. The presentation currency for the December 31,
2022 financial statements of the Corporation is the United States dollar.
TABLE OF CONTENTS
QUESTIONS AND ANSWERS ABOUT THE 2023 ANNUAL
GENERAL AND SPECIAL MEETING
| Q: | Why did I receive these materials? |
| A: | We are making this Proxy Statement available to you on or around July 17, 2023, because the Board
of Directors is soliciting your proxy to vote at the 2023 Annual General and Special Meeting to be held on Thursday, August 17,
2023, at 10:00 a.m., Central Daylight Time, at 500 Dallas St., Emporium Conference Room 2-3, Houston, Texas 77002,
or at any adjournment thereof. The information provided in this Proxy Statement is for your use in deciding how to vote on the proposals
described below. |
| Q: | Who is entitled to attend and vote at the Annual General Meeting? |
| A: | You can attend and vote at the 2023 Annual General and Special Meeting if, as of the close of business
on July 4, 2023 (the “Record Date”), the record date for the 2023 Annual General and Special Meeting, you were a shareholder
of record of Epsilon’s common shares. As of the Record Date, there were 22,683,843 common shares issued and 22,588,722 common shares
outstanding. |
| Q: | What are the voting rights of shareholders? |
| A: | For each proposal, shareholders are entitled to cast one vote for each common share held as of the record
date. There are no cumulative voting rights. |
| Q: | What is the difference between a registered shareholder and a shareholder who owns stock in street
name? |
| A: | If you hold Epsilon common shares directly in your name, you are a registered shareholder. If you
own Epsilon common shares indirectly through a bank, broker, or other nominee, those shares are held in street name. |
| Q: | Can I vote my shares before the Annual General Meeting? |
| A: | Yes. If you are a registered shareholder, you can vote your shares before the Annual General and
Special Meeting by telephone, internet or mail, as set out in the accompanying instrument of proxy. |
If your shares are held in street
name, your bank, broker or other nominee may provide you with a voting instruction form that provides instructions on how to access
our proxy materials and vote online or to request a paper or email copy of our proxy materials. If you received these materials in paper
form, the materials included a vote instruction form so you can instruct your bank, broker or other nominee how to vote your shares.
Please see the information your bank,
broker or other nominee provided you for more information on these voting options.
| Q: | Can I vote in person at the 2023 Annual General and Special Meeting instead of by proxy? |
| A: | If you are a registered shareholder, you can vote at the 2023 Annual General and Special Meeting
any shares that were registered in your name as the shareholder of record as of the record date. |
If your shares are held in street
name, you cannot vote those shares at the 2023 Annual General and Special Meeting unless you have a legal proxy from your bank, broker
or other nominee. If you plan to attend and vote your street-name shares at the 2023 Annual General and Special Meeting, you should request
a legal proxy from your broker, bank or other nominee and bring it with you to the 2023 Annual General and Special Meeting.
| Q: | What will happen if I submit my proxy but do not vote on a proposal? |
| A: | If you submit a valid proxy but fail to provide instructions on how you want your shares to be voted,
properly submitted proxies will be voted: |
| · | FOR setting the number of directors to be elected at the Meeting at six. |
| · | FOR the election of John Lovoi, Jason Stabell, Jason Stankowski, Tracy Stephens, David Winn and
Nicola Maddox, each of whom shall hold office for a term of one year, expiring at the annual meeting in 2024, and until his or her successor
is elected and qualified, or until his or her earlier death, resignation or removal. |
| · | FOR the re-appointment of BDO USA, P.A. as Epsilon’s independent auditors for the ensuing
year. |
| · | FOR the approval of the compensation paid to the Corporation’s named executive officers during
2022. |
| · | ONE YEAR on the frequency of the non-binding advisory vote on compensation. |
| Q: | What will happen if I neither submit my proxy nor vote my shares in person at the 2023 Annual General
and Special Meeting? |
| A: | If you are a registered shareholder, your shares will not be voted. |
If, however, you are a beneficial
shareholder (i.e., your shares are held in street name), your bank, broker or other nominee may vote your shares on certain
matters, depending on whether your bank, broker or other nominee is located in the United States of America or in Canada.
Without specific instructions, Canadian
brokers and their agents or nominees are prohibited from voting common shares for the broker’s client. Without specific instructions,
U.S. brokers and their agents or nominees are prohibited from voting common shares for the broker’s client with respect to “non-routine”
matters, including the election of directors, but may vote such common shares with respect to “routine” matters, including
the appointment of an auditor. When a broker is unable to vote on a proposal because it is non-routine and the owner of the common shares
does not provide voting instructions, a “broker non-vote” occurs. If you are a beneficial owner, contact your broker or nominee
for any voting questions.
The appointment of independent auditors
is currently considered to be a routine matter. The other matters you are being asked to vote on are not routine and cannot be voted by
your bank, broker or other nominee without your instructions. Under the ABCA, a “broker non-vote” is not counted as a vote
for or against a proposal, and therefore has no impact on the outcome of the proposal. (However, as further explained below, if you do
submit a properly executed proxy card but do not provide instructions regarding a particular proposal, your shares will be voted
according to the recommendation of our Board of Directors as to such proposal.)
| Q: | What does it mean if I receive more than one set of materials? |
| A: | You probably have multiple accounts with us and/or banks, brokers or other nominees. You should vote all
of the shares represented by the proxy cards and/or voting instruction forms. Certain banks, brokers or other nominees have procedures
in place to discontinue duplicate mailings upon a shareholder’s request. You should contact your bank, broker or other nominee for
more information. |
| Q: | How many shares must be present to conduct business at the 2023 Annual General and Special Meeting? |
| A: | To carry on the business of the 2023 Annual General and Special Meeting, holders of at least 33 1/3 %
of the outstanding common shares issued and outstanding as of the record date must be present in person or represented by proxy, which
will constitute a quorum. |
| Q: | What vote is required to approve each proposal? |
| A: | All ordinary resolutions require, for the passing of the same, a simple majority of the votes cast at
the Meeting by the holders of Common Shares. |
| A: | For Proposal 1, to set the number of directors at six, you may vote “FOR” or “AGAINST.” |
In the election of directors, Proposal
2, you may vote “FOR” all or some of the nominees or your vote may be “WITHHOLD” with respect to one or more of
the nominees.
For Proposal 3, you may vote “FOR”
the re-appointment of the independent auditor or you may “WITHHOLD” your vote.
For Proposal 4, you may vote “FOR”
the approval of the compensation paid to the Corporation’s named executive officers during 2022 or you may “WITHHOLD”
your vote.
For Proposal 5, you may vote “ONE
YEAR”, “TWO YEARS”, or “THREE YEARS” on the frequency of the non-binding advisory vote on compensation.
or you may “WITHHOLD” your vote.
If you provide specific instructions
with regard to certain items, your shares will be voted as you instruct on such items. As noted in the proxy, if no instructions are indicated
on a properly executed proxy card or over the telephone or Internet, the shares will be voted as recommended by our Board of Directors.
(See “What will happen if I submit my proxy but do not vote on a proposal?” above for additional information.)
| Q: | Will any other business be transacted at the Meeting? If so, how will my proxy be voted? |
| A: | Management does not know of any business to be transacted at the 2023 Annual General and Special Meeting
other than those matters described in this Proxy Statement. |
| Q: | What will constitute a quorum? |
| A: | At least 33 1/3% of the outstanding common shares must be present in person or by proxy to constitute
a quorum for the Meeting. |
| Q: | Who will pay the cost of soliciting votes for the 2023 Annual General and Special Meeting? |
| A: | Epsilon will bear the entire cost of solicitation of proxies, including the preparation, assembly, printing,
and mailing of this Proxy Statement and the accompanying materials. The largest expense in the proxy process is printing and mailing the
proxy materials. Proxies also may be solicited on behalf of Epsilon by directors, officers or employees of Epsilon in person or by mail
or telephone. No additional compensation will be paid to such directors, officers, or employees for soliciting proxies. We have engaged
Computershare Trust Company of Canada (“Computershare”) to assist us in the distribution of proxies. We will also reimburse
brokerage firms and other custodians, nominees and fiduciaries for their expenses incurred in sending our proxy materials to beneficial
owners of our common stock as of the record date. Under Canadian National Instrument 54-101, arrangements have been made with brokerage
houses and other intermediaries, clearing agencies, custodians, nominees and fiduciaries to forward solicitation materials to the beneficial
owners of the Common Shares held of record by such persons and the Corporation may reimburse such persons for reasonable fees and disbursements
incurred by them in doing so. The costs thereof will be borne by the Corporation. |
FINANCIAL STATEMENTS
The audited consolidated
financial statements of Epsilon for the year ended December 31, 2022, and the report of the auditor thereon and the unaudited interim
financial statements for the period ended March 31, 2023, will be placed before the Meeting. Copies of such financial statements
are available on SEDAR. No vote by the shareholders with respect to the financial statements is required. The audited consolidated financial
statements were audited by BDO USA, P.A. of Houston, Texas and approved by the Audit Committee of the Board.
PROPOSAL 1: SETTING THE NUMBER OF DIRECTORS
Shareholders of the Corporation
will be asked to consider and, if thought appropriate, to approve and adopt an ordinary resolution fixing the number of directors to be
elected at the Meeting. In order to be effective, an ordinary resolution requires the approval of a majority of the votes cast by shareholders
who vote in respect of the resolution.
At the Meeting, it will be
proposed that six (6) directors be elected to hold office until the next annual general meeting or until their successors are elected
or appointed. Unless otherwise directed, it is the intention of the Management Designees, if named as proxy, to vote in favor of the
ordinary resolution fixing the number of directors to be elected at the Meeting at six (6).
Our Board of Directors
recommends voting “FOR” the proposal to fix the number of directors to be elected at the meeting at six (6).
PROPOSAL 2: ELECTION OF DIRECTORS
At the 2023 Annual General
and Special Meeting, our shareholders will be asked to elect six (6) directors for a one-year term expiring at the next annual meeting
of shareholders. Each director will hold office until his or her successor has been elected and qualified or until the director’s
earlier death, resignation or removal.
Recommendation of our Board of Directors
Our Board of Directors
recommends voting “FOR” the election of each of the Director nominees as directors, each of whom shall hold office for a term
of one year, expiring at the annual meeting in 2024, and until his or her successor is elected and qualified, or until his or her earlier
death, resignation or removal.
Each proxy or vote instruction
form will be voted for the election of each of the Director nominees as directors, unless the proxy contains contrary instructions. Common
shares represented by proxies received by the Board of Directors and not so marked as to withhold authority to vote for any individual
nominee or for all nominees will be voted (unless one or more nominees are unable to serve) for the election of the nominees named below.
The Board of Directors knows of no reason why any such nominee should be unable or unwilling to serve.
Majority Voting Policy
In March 2016, the Board
adopted a policy to the effect that, in an uncontested election of directors, any nominee who receives a greater number of “withheld”
votes than “for” votes will be considered to have not received the support of the shareholders of the Corporation and will
be expected to immediately withdraw himself or herself from consideration and, if he or she is then currently a member of the Board, submit
his or her resignation to the Board. Upon receipt of such resignation, the Chairman of the Board will meet with the Compensation, Nominating
and Corporate Governance Committee, with a view to making a recommendation to the Board. The Board will make its decision within 90 days
from the date of resignation. The Board shall accept the resignation unless it determines that exceptional circumstances would warrant
the applicable director continuing to serve on the Board. The resignation will be effective when accepted by the Board. A director who
submits his or her resignation pursuant to this policy will not participate in any deliberations of the Board or Compensation, Nominating
and Corporate Governance Committee with respect to the resignation. Following the Board’s decision on the resignation, the Board
will promptly disclose, by way of a news release, its decision whether or not to accept the director’s resignation and, if the Board
does not accept the resignation, the full reasons for rejecting the tendered resignation.
Executive Officers
The names of the executive
officers and certain information about such executive officers, including their ages, are set forth below. For information concerning
the number of common shares beneficially owned by each officer, see “Security Ownership of Certain Beneficial Owners and Management.”
Name | |
Age | | |
Position |
Jason Stabell | |
| 49 | | |
Chief Executive Officer, Director |
J. Andrew Williamson | |
| 35 | | |
Chief Financial Officer |
Henry Clanton | |
| 60 | | |
Chief Operations Officer |
Name, Municipality
of Residence |
|
|
Position and Term |
|
|
Principal Occupation During
the Past Five Years |
|
|
Number and
Percentage of
Common
Shares |
|
Jason Stabell
Houston, TX, USA |
|
|
Chief Executive Officer and Director since July 2022 |
|
|
Chief Executive Officer of Epsilon Energy Ltd. since July 2022 and for 24 years previously in various positions in the energy industry with a focus on upstream E&P. Previously served as President and CEO of a privately held E&P company with domestic and international assets. |
|
|
113,890
(<1%) |
|
J. Andrew Williamson
Houston, TX, USA |
|
|
Chief Financial Officer since July 2022 |
|
|
Chief Financial Officer of Epsilon Energy Ltd. since July 2022 and for 10 years previously in various positions in the energy industry. Previously served as CFO of a privately held E&P company with domestic and international assets. |
|
|
10,163
(<1%) |
|
Henry Clanton
Houston, TX, USA |
|
|
Chief Operations Officer since January 2017 |
|
|
Chief Operations Officer of Epsilon Energy Ltd. since January 2017 and for over 30 years previously in the upstream E&P sector. Previously served as Managing Partner for a private E&P start-up. |
|
|
80,942
(<1%) |
|
Jason
Stabell. Mr. Stabell has worked in the energy industry since 1998 with a focus on upstream E&P. Most
recently he served as President and CEO of Merlon International, LLC, a privately held company with assets in the Western Desert of Egypt
and US Gulf Coast which was sold in 2019 to a publicly listed UK company where he served as an advisor until 2021. Previously, he served
as CFO and ultimately President of privately held Merlon Petroleum Company, which had assets in the US Gulf Coast and Egypt and was sold
in 2006. He began his career at Salomon Smith Barney as an analyst in the Planning and Analysis Group. Mr. Stabell has also been
active as a private investor for the last several years. He has a BA in Economics from Williams College. He has served on numerous corporate
Boards including ESI Energy Services Inc. and Layline Petroleum, LLC.
J.
Andrew Williamson. Mr. Williamson has spent his entire career in the energy business. From 2012 to early
2019, he served as Corporate Development Manager then Vice President Finance (CFO) of Merlon International, LLC. More recently, he served
as the Corporate Strategy Manager for Petrosantander Inc. Mr. Williamson started his career in management consulting, advising energy
clients on transaction due diligence, growth strategy, and cost reduction. He has a BBA in Finance and a BA in Political Science from
Southern Methodist University.
Henry
N. Clanton. Mr. Clanton joined the Company as its Chief Operations Officer in January 2017. He has over 30 years
of experience in the upstream E&P sector. His experience includes financial and technical management over all phases of drilling,
completions, production, and field operations. Before joining us, he spent 14 years with a private E&P start-up, ARES Energy, Ltd,
which he co-founded and served as a Managing Partner. Previous to that time Mr. Clanton worked with Schlumberger, ARCO Permian, and
Coastal Management Company. He holds an MBA and a BS in Petroleum Engineering from Texas A&M University.
Nominees for Election to the Board
of Directors
The names of the nominees
for election to the Board of Directors and certain information about such nominees, including their ages, are set forth below. For information
concerning the number of shares of common stock beneficially owned by each nominee, see “Security Ownership of Certain Beneficial
Owners and Management.”
Name | |
Age | | |
Position |
John Lovoi | |
| 62 | | |
Director, Chairman of the Board |
Jason Stabell | |
| 49 | | |
Director, Chief Executive Officer |
Jason Stankowski | |
| 53 | | |
Director |
Tracy Stephens | |
| 62 | | |
Director |
David Winn | |
| 61 | | |
Director |
Nicola Maddox | |
| 67 | | |
Director |
Name, Municipality
of Residence |
|
|
Position and Term |
|
|
Principal Occupation During
the Past Five
Years |
|
|
Number and
Percentage of
Common
Shares |
|
John Lovoi(1)(2)
Houston, TX, USA |
|
|
Chairman of the Board since July 2013 |
|
|
Managing partner of JVL Advisors, LLC, a private oil and gas investment advisor, manager of Lobo Baya, LLC, Director of Helix Energy Solutions Group, an operator of offshore oil and gas properties and production facilities and Chairman of Dril-Quip, Inc., a provider of subsea, surface and offshore rig equipment. |
|
|
748,777
(3.3%) |
|
Jason Stabell
Houston, TX, USA |
|
|
Chief Executive Officer and Director since July 2022 |
|
|
Chief Executive Officer of Epsilon Energy Ltd. since July 2022 and for 24 years previously in various positions in the energy industry with a focus on upstream E&P. Previously served as President and CEO of a privately held E&P company with domestic and international assets. |
|
|
113,890
(<1%) |
|
Jason Stankowski(1)(3)
Berkeley, CA, USA |
|
|
Director since Jan. 2021 |
|
|
Founder, partner and portfolio manager for Clayton Partners, LLC. Previously, in structured finance, in various roles with CMA Capital Management. He became designated as a Chartered Financial Analyst in 2003. |
|
|
314,726
(1.4%) |
|
Tracy Stephens(2)(3)
Houston, TX, USA |
|
|
Director since May 2017 |
|
|
Founder and Chief Executive Officer of Westminster Advisors, a CEO advisory services company, since January 2017. Previously Chief Operating Officer of Resources Global Professionals, a large business consulting company. |
|
|
37,599
(<1%) |
|
David Winn(1)
Houston, TX, USA |
|
|
Director since Jan. 2021 |
|
|
Retired from a 36-year career in public accounting, most recently was an Audit Partner for Grant Thornton LLP, an independent audit, tax, and advisory firm. Previously a Director for PricewaterhouseCoopers LLP. |
|
|
12,366
(<1%) |
|
Name, Municipality
of Residence |
|
|
Position and Term |
|
|
Principal Occupation During
the Past Five Years |
|
|
Number and
Percentage of
Common
Shares |
|
Nicola Maddox(2)(3)
Houston, TX, USA |
|
|
Director since May 2023 |
|
|
Self-employed energy advisor specializing in contract analysis, strategic planning, and negotiation. Previously she was a President at Merlon International, LLC. |
|
|
1,995
(<1%) |
|
Notes:
| (1) | Proposed member of the Audit Committee. |
| (2) | Proposed member of the Compensation, Nominating and Corporate Governance Committee. |
| (3) | Proposed member of the Conflicts Committee. |
As of July 4, 2023,
the directors and officers of the Corporation owned, directly or indirectly, or exercised control or direction over 1,465,757 Common Shares,
or 6.50% of the outstanding Common Shares.
John
Lovoi. Mr. Lovoi has been chairman of our board of directors since July 2013. Mr. Lovoi has
been the managing partner of JVL Advisors, LLC, a private natural gas and oil investment advisor, since November 2002. He is a Director
of Helix Energy Solutions Group, an operator of offshore natural gas and oil properties and production facilities, the Chairman of Dril-Quip, Inc.,
a provider of subsea, surface and offshore rig equipment. Mr. Lovoi is qualified to serve as a director based on his significant
industry and finance experience.
Jason
Stabell. Mr. Stabell has worked in the energy industry since 1998 with a focus on upstream E&P. Most
recently he served as President and CEO of Merlon International, LLC, a privately held company with assets in the Western Desert of Egypt
and US Gulf Coast which was sold in 2019 to a publicly listed UK company where he served as an advisor until 2021. Previously, he served
as CFO and ultimately President of privately held Merlon Petroleum Company, which had assets in the US Gulf Coast and Egypt and was sold
in 2006. He began his career at Salomon Smith Barney as an analyst in the Planning and Analysis Group. Mr. Stabell has also been
active as a private investor for the last several years. He has a BA in Economics from Williams College. He has served on numerous corporate
Boards including ESI Energy Services Inc. and Layline Petroleum, LLC.
Jason
Stankowski. Mr. Stankowski has been a director and member of the Audit Committee since January 2021. Mr. Stankowski
is the founder and a partner and portfolio manager for Clayton Partners, LLC. He began his career at Prudential Securities in San Francisco
and spent eight years in structured finance at CMA Capital Management, where he acted in a number of roles, including specializing in
corporate retirement planning, structuring complex investment and financing structures for Fortune 1000 companies. He became designated
as a Chartered Financial Analyst in 2003. Mr. Stankowski is qualified to serve as a director based on his finance and investing experience.
Tracy
Stephens. Mr. Stephens has been a director since May 2018. He has also been a member of our Compensation, Nominating
and Corporate Governance Committee, and Conflicts Committee since February 2019. He is the founder of Westminster Advisors, a CEO
advisory services company, and served as its Chief Executive Officer from January 2018. He was previously employed by Resources Global
Professionals, a large business consulting company, from July 2001 to December 2016, and was the Chief Operating Officer the
last three years. Mr. Stephens is qualified to serve as a director based on his operational and personnel related experience.
David
Winn. Mr. Winn has been a director and member of the Audit Committee since January 2021. Mr. Winn recently retired
from a 36 year career in public accounting that involved extensive board interaction. From 2003 until July 2020, Mr. Winn was
an Audit Partner for Grant Thornton LLP, which is an independent audit, tax, and advisory firm and the U.S. member firm of Grant Thornton
International Ltd. During his tenure, Mr. Winn served as audit department head, industry program leader, an engagement partner, quality
control reviewer, and was a relationship partner to large clients. Mr. Winn has extensive Securities and Exchange Commission reporting
experience with registration statements and annual and quarterly filings. Previously Mr. Winn served as a Director for PricewaterhouseCoopers
LLP and previously as a Partner with Arthur Andersen LLP. Mr. Winn is qualified to serve as a director based on his significant finance
experience.
Nicola
Maddox. Ms. Maddox has over forty years’ experience in the oil and gas industry. After receiving her BA in Communications,
she was employed by Exxon Minerals starting as an Associate Landman eventually ending in Executive Management positions starting in 1993.
She was a co-founder of Centurion Exploration Company in 2004, initially serving as an EVP and then becoming its President, CEO and Chairman
of the Board from 2007 to 2009. At Merlon International, LLC, Ms. Maddox was SVP in charge of its Texas subsidiary. She advanced
to EVP and ultimately President after Merlon sold its Egyptian subsidiary in 2019. Since 2022, she has been a self-employed energy advisor
specializing in contract analysis, strategic planning, and negotiation strategies. Ms. Maddox is qualified to serve as a director
based on her significant industry experience.
There is no family relationship,
as defined by Item 401 of Regulation S-K (§ 229.401), between any director, executive officer, or person nominated
or chosen by us to become a director or executive officer.
Criminal Proceedings
During the past ten years,
none of Epsilon’s executive officers, current directors, or nominees have (i) been convicted in a criminal proceeding (excluding
traffic violations and similar misdemeanors) or (ii) been a party to any judicial or administrative proceeding (except for matters
that were dismissed without sanction or settlement) that resulted in a judgment, decree or final order enjoining such person from future
violations of, or prohibiting activities subject to, federal or state securities laws, or a finding of any violation of federal or state
securities laws.
Bankruptcy
During the past ten years
(i) no petition has been filed under federal bankruptcy laws or any state insolvency laws by or against any of our current directors
or executive officers, (ii) no receiver, fiscal agent or similar officer was appointed by a court for the business or property of
any of our current directors or executive officers and (iii) none of our current directors or executive officers were an executive
officer of any business entity or a general partner of any partnership at or within two years before the filing of a petition under
the federal bankruptcy laws or any state insolvency laws by or against such entity.
Cease Trade Orders
Other than as set forth herein,
no proposed director, within 10 years before the date of this Proxy Statement, has been a director, chief executive officer or chief
financial officer of any company that:
(a) was
subject to: (i) a cease trade order; (ii) an order similar to a cease trade order; or (iii) an order that denied the relevant
company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days (collectively,
an “Order”) that was issued while the proposed director was acting in the capacity as director, chief executive officer or
chief financial officer; or
(b) was
subject to an Order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer
and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief
financial officer.
Penalties or Sanctions
To the knowledge of the Corporation,
no director or executive officer of the Corporation, or a shareholder holding a sufficient number of securities of the Corporation to
materially affect control of the Corporation (or any personal holding corporation of such persons), has been subject to:
| (i) | any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory
authority or has entered into a settlement agreement with a securities regulatory authority; or |
| (ii) | any other penalties or sanctions imposed by a court or regulatory body that would likely be considered
important to a reasonable investor in making an investment decision. |
Corporate Governance Policies and
Practices
Our corporate governance
practices and policies are administered by the board of directors and by committees of the board appointed to oversee specific aspects
of our management and operations, pursuant to written charters and policies adopted by the board and such committees.
The Board of Directors
The Board is committed to
a high standard of corporate governance practices. The Board believes that this commitment is not only in the best interests of the shareholders
but that it also promotes effective decision-making at the Board level. The Board is of the view that its approach to corporate governance
is appropriate and complies with the objectives and guidelines relating to corporate governance set out in National Instrument 58-201
adopted by the Canadian securities administrators, or NI 58-201, as well as the governance requirements of the Nasdaq Global Market. In
addition, the Board monitors and considers for implementation the corporate governance standards that are proposed by various Canadian
regulatory authorities or that are published by various non-regulatory organizations in Canada. The Board has also established a Compensation,
Nominating and Corporate Governance Committee and has adopted Compensation, Nominating and Corporate Governance Charters to ensure the
objectives of NI 58-201 and the Nasdaq Global Market are met.
The Board is currently composed
of eight directors who provide us with a wide diversity of business experience. Our Board has determined that Messrs. John Lovoi,
Jacob Roorda, Stephen Finlayson, Tracy Stephens, Jason Stankowski, David Winn, and Ms. Nicola Maddox are independent in accordance
with the listing requirements of the Nasdaq Global Market, representing over 50% of the Board. Each of the independent directors has no
direct or indirect material relationship with us, including any business or other relationship, that could reasonably be expected to interfere
with the director’s ability to act with a view to our best interests or that could reasonably be expected to interfere with the
exercise of the director’s independent judgment.
Mr. Jason Stabell is
our Chief Executive Officer and therefore is not an independent director.
The Board held 13 meetings
during 2022, including 6 meetings of the full Board, 4 meetings of the Audit Committee, and 3 meetings of a specially formed transition
team. The Compensation, Nominating and Corporate Governance Committee held discussions in lieu of formal meetings to determine their recommendations
on compensation and director nominations to the Board. All Board meetings were conducted with open and candid discussions. The independent
members of the Board have the ability to meet on their own and are authorized to retain independent financial, legal and other experts
as required whenever, in their opinion, matters come before the Board that require an independent analysis by the independent members
of the Board. The Board intends to hold at least four regular meetings each year, as well as additional meetings as required. The Board
has not established any required attendance levels for the Board and committee meetings. In setting the regular meeting schedule, care
is taken to ensure that meeting dates are set to accommodate directors’ schedules so as to encourage full attendance. All eight
of the then-current directors attended the 2022 Annual General Meeting. Mr. Matthew Dougherty resigned as a director effective December 5,
2022.
The table below provides
details regarding the attendance of our directors during 2022:
Director | |
Number of Total Board and
Committee Meetings Attended |
John Lovoi | |
9/9 |
Jason Stabell | |
5/5 |
Matthew Dougherty (resigned December 2022) | |
9/9 |
Jacob Roorda | |
13/13 |
Tracy Stephens | |
6/6 |
Stephen Finlayson | |
6/6 |
Jason Stankowski | |
9/10 |
David Winn | |
10/10 |
Michael Raleigh (retired June 2022) | |
8/8 |
The Board has stewardship
responsibilities, including responsibilities with respect to oversight of our investments, management of the Board, monitoring of our
financial performance, financial reporting, financial risk management and oversight of policies and procedures, communications and reporting
and compliance. In carrying out its mandate, the Board meets regularly and a broad range of matters are discussed and reviewed for approval.
These matters include overall plans and strategies, budgets, internal controls and management information systems, risk management as
well as interim and annual financial and operating results. The Board is also responsible for the approval of all major transactions,
including property acquisitions, property divestitures, equity issuances and debt transactions, if any. The Board strives to ensure that
our corporate actions correspond closely with the objectives of its shareholders. The Board will meet at least once annually to review
in depth our strategic plan and review our available resources required to carry out our growth strategy and to achieve its objectives.
Mandate of the Board.
The Board does not have a
written mandate. The Board has stewardship responsibilities, including responsibilities with respect to oversight of the Corporation’s
investments, management of the Board, monitoring of the Corporation’s financial performance, financial reporting, financial risk
management and oversight of policies and procedures, communications and reporting and compliance. In carrying out its mandate, the Board
meets regularly and a broad range of matters are discussed and reviewed for approval. These matters include overall plans and strategies,
budgets, internal controls and management information systems, risk management as well as interim and annual financial and operating results.
The Board is also responsible for the approval of all major transactions, including property acquisitions, property divestitures, equity
issuances and debt transactions, if any. The Board strives to ensure that actions taken by the Corporation correspond closely with the
objectives of its shareholders. The Board will meet at least once annually to review in depth the Corporation’s strategic plan and
review the Corporation’s available resources required to carry out the Corporation’s growth strategy and to achieve its objectives.
Position Descriptions.
The Board has outlined the
responsibilities in respect to our Chief Executive Officer, or CEO. The Board and CEO do not have a written position description for the
CEO; however, the CEO’s principal duties and responsibilities are planning our strategic direction, providing leadership, acting
as our spokesperson, reporting to shareholders, and overseeing our executive management in particular with respect to operations and finance.
The charter for each of the
Board committees outlines the duties and responsibilities of the members of each of the committees, including the chair of such committees.
See “Board Committees” below.
Orientation and Continuing Education.
We have not adopted a formalized
process of orientation for new Board members. However, all directors have been provided with a base line of knowledge about us that serves
as a basis for informed decision making. This includes a combination of written material, in person meetings with our senior management,
site visits and other briefings and training, as appropriate.
Directors are kept informed
as to matters affecting, or that may affect, our operations through reports and presentations at the quarterly Board meetings. Special
presentations on specific business operations are also provided to the Board.
Code of Ethics and Whistleblower
Policy
Our Code of Ethics and Whistleblower
Policy are available on our website at http://www.epsilonenergyltd.com. Each director is expected to disclose all actual or potential
conflicts of interest and refrain from voting on matters in which such director has a conflict of interest. In addition, a director must
recuse himself from any discussion or decision on any matter of which the director is precluded from voting as a result of a conflict
of interest. The Board has reviewed and approved a disclosure and insider trading policy for us, in order to promote consistent disclosure
practices aimed at informative, timely and broadly disseminated disclosure of material information to the market in accordance with applicable
securities legislation. The disclosure policy promotes, among other things, the disclosure and reporting of any serious weaknesses which
may affect the financial stability and assets of us and our operating entities.
The listing standards of
the Nasdaq Global Market require the Audit Committee to establish formal procedures for (a) the receipt, retention, and treatment
of complaints received by us and our subsidiaries regarding accounting, internal accounting controls, or auditing matters and (b) the
confidential, anonymous submission by our consultants or employees of concerns regarding questionable accounting or auditing matters.
We are committed to achieving compliance with all applicable securities laws and regulations, accounting standards, accounting controls
and audit practices. In addition, we post on our website all disclosures that are required by law or the listing standards of the Nasdaq
Global Market concerning any amendments to, or waivers from, any provision of the code, and is updated as necessary.
Assessments
The Board does not conduct
regular assessments of the Board, its committees or individual directors, however, the Board does periodically review and satisfy itself
at meetings that the Board, its committees and its individual directors are performing effectively.
Nomination of Directors
The mandate of the Compensation,
Nominating and Corporate Governance Committee includes consideration of issues related to the selection, nomination, and education of
the directors. The Compensation, Nominating and Corporate Governance Committee is currently comprised of Tracy Stephens (chairman), John
Lovoi, Stephen Finlayson and Nicola Maddox, all of whom are independent directors as defined in the listing standards of NASDAQ.
Director Term Limits
The Board has not adopted
term limits for directors because of the relatively small size of the Board. The Board is mindful of the ratio of the independent and
management Board members and this will be a factor in future Board appointments. The Board has been focused on working closely as a team
to develop the skills necessary for the business of the Corporation. The need for a retirement policy is not an immediate concern for
the Board. The full Board reviews the need for director term limits intermittently and will institute one should the need arise.
The Board is open to possible
new Board members who can add value to the Board, bring new or a greater depth of particular skill sets necessary to successfully oversee
the business of the Corporation and who can successfully operate within a team environment.
Policies Regarding the Representation
of Women on the Board
The Corporation does not
have a formal policy regarding identification and nomination of women to the Board. The Compensation, Nominating and Corporate Governance
Committee generally identifies, evaluates and recommends candidates for nomination as directors with the goal of creating a Board that,
as a whole, consists of individuals with various and relevant career experience, industry knowledge and experience, and financial and
other specialized expertise.
When searching for nominees for directors, the
Compensation, Nominating and Corporate Governance Committee has and does consider gender diversity. The Board takes gender into consideration
as part of its overall recruitment and selection considerations. Accordingly, when searching for new directors, the Compensation, Nominating
and Corporate Governance Committee will consider the level of female representation.
Consideration of the Representation
of Women in the Director Identification and Selection Process
The Compensation, Nominating
and Corporate Governance Committee takes gender into consideration as part of its overall recruitment and selection process in respect
of potential candidates for the Board. Accordingly, when searching for new directors, the Compensation, Nominating and Corporate Governance
Committee will consider the level of female representation on the Board. This will be achieved by monitoring the level of female representation
on the Board and, where appropriate, recruiting qualified female candidates as part of the Corporation’s overall recruitment and
selection process to fill Board positions, as the need arises, through vacancies, growth or otherwise.
Consideration of the Representation
of Women in the Executive Officer Appointments
The Corporation is also sensitive
to the representation of women when considering executive officer appointments. As of the date of this Proxy Statement, there are no women
occupying executive officer positions with the Corporation. However, the Corporation is committed to ongoing review with respect to the
gender diversity of its executive officers.
Targets Regarding the Representation
of Women on the Board and in Executive Officer Positions
The Corporation has not adopted
a formal target regarding women in executive officer positions. However, as noted above, the Corporation is committed to promoting diversity
and will, in the future, seek to identify talented women to fulfill Board and executive positions.
Number of Women on the Board and
in Executive Officer Positions
The overall recruitment and
selection process to fill Board positions have resulted in increasing gender diversity on our Board with the addition of Ms. Nicola
Maddox in May 2023. She brings distinguished and varied industry experience that will be of great benefit to the Board and the Company.
The Company therefore has one woman on the Board (12.5%) and no women in executive officer positions.
Board Committees
The Board has three committees.
The committees are the Audit Committee, the Compensation, Nominating and Corporate Governance Committee, and the Conflicts Committee.
Each committee has been constituted with independent directors.
Audit
Committee. The Audit Committee is currently comprised of David Winn (Chairman), Jacob Roorda, and Jason
Stankowski. The proposed members are David Winn (Chairman), John Lovoi, and Jason Stankowski. All members of the Audit Committee are independent
and financially literate under the applicable rules and regulations of the SEC and the NASDAQ Global Market.
The Audit Committee met four
times during the fiscal year ended December 31, 2022. The Audit Committee meets at least on a quarterly basis to review and approve
our consolidated financial statements before the financial statements are publicly filed.
The Audit Committee reviews
our interim unaudited condensed consolidated financial statements and annual audited consolidated financial statements and certain corporate
disclosure documents including the Annual Information Form, Management’s Discussion and Analysis, and annual and interim earnings
press releases before they are approved by the Board. The Audit Committee reviews and makes a recommendation to the Board in respect of
the appointment and compensation of the external auditors and it monitors accounting, financial reporting, control and audit functions.
The Audit Committee meets to discuss and review the audit plans of external auditors and is directly responsible for overseeing the work
of the external auditors with respect to preparing or issuing the auditors’ report or the performance of other audit, review or
attest services, including the resolution of disagreements between management and the external auditors regarding financial reporting.
The Audit Committee questions the external auditors independently of management and reviews a written statement of its independence. The
Audit Committee must be satisfied that adequate procedures are in place for the review of our public disclosure of financial information
extracted or derived from its consolidated financial statements and it periodically assesses the adequacy of those procedures. The Audit
Committee must approve or pre-approve, as applicable, any non-audit services to be provided to us by the external auditors. In addition,
it reviews and reports to the Board on our risk management policies and procedures and reviews the internal control procedures to determine
their effectiveness and to ensure compliance with our policies and avoidance of conflicts of interest. The Audit Committee has established
procedures for dealing with complaints or confidential submissions which come to its attention with respect to accounting, internal accounting
controls or auditing matters. To date, neither the Board nor the Audit Committee has formally assessed any individual director with respect
to their effectiveness and contribution to us in their capacity as a director. Instead, members of the Board have relied on informal conversations
among themselves to adequately cover such matters.
The Audit Committee operates
under a written charter that satisfies the applicable standards of the SEC and The Nasdaq Global Market. The Audit Committee reviews and
reassesses the adequacy of its charter on an annual basis. Committee members are not employees of the Corporation or accountants or auditors
by profession. A copy of the Audit Committee Charter can be found on our website at www.epsilonenergyltd.com.
Compensation,
Nominating and Corporate Governance Committee. The Compensation, Nominating and Corporate Governance Committee
is currently comprised of Tracy Stephens (chairman), John Lovoi, Stephen Finlayson and Nicola Maddox. The proposed members are Tracy Stephens
(chairman), John Lovoi, and Nicola Maddox. All members of this committee are independent directors. Before July 2013, we had separate
compensation committee and nominating and corporate governance committees. Both committees’ mandates were approved by the Board
on December 10, 2009. In July 2013, the Board consolidated the functions of the two committees for efficiency purposes. We continue
to find this consolidation beneficial.
The Compensation, Nominating and Corporate
Governance Committee’s mandate is to:
| 1. | Assist and advise the Board regarding its responsibility for oversight of our compensation policy; provided
that all determinations on officer compensation will be subject to review and approval by the Board; |
| 2. | Study and evaluate appropriate compensation mechanisms and criteria; |
| 3. | Develop and establish appropriate compensation policies and practices for the Board and our senior management,
including our security-based compensation arrangements; |
| 4. | Evaluate senior management; |
| 5. | Serve in an advisory capacity on organizational and personnel matters to the Board; |
| 6. | Assist the Board by identifying individuals qualified to serve on the Board and its committees; |
| 7. | Recommend to the Board the director nominees for the next annual meeting; |
| 8. | Recommend to the Board members and chairpersons for each committee; |
| 9. | Develop and recommend to the Board and review from time to time, a set of corporate governance principles
and monitor compliance with such principles; and |
| 10. | Serve in an advisory capacity on matters of governance structure and the conduct of the Board. |
These responsibilities include
reporting and making recommendations to the Board for their consideration and approval. The Compensation, Nominating and Corporate Governance
Committee does not have a policy regarding consideration of director candidates recommended by security holders. The Compensation, Nominating
and Corporate Governance Committee considers a wide range of factors, including those listed in the paragraph below, in its searches when
making nomination recommendations to the Board. Corporate governance also relates to the activities of the Board, the members of which
are elected by and are accountable to the shareholders and takes into account the role of the individual members of management who are
appointed by the Board and who are charged with the day-to-day management of us. The Board is committed to sound corporate governance
practices, which are both in the interest of its shareholders and contribute to effective and efficient decision making.
Board Diversity.
Our Compensation, Nominating
and Corporate Governance Committee is responsible for reviewing with the board of directors, on an annual basis, the appropriate characteristics,
skills and experience required for the board of directors as a whole and its individual members. In evaluating the suitability of individual
candidates (both new candidates and current members), the nominating and corporate governance committee, in recommending candidates for
election, and the board of directors, in approving (and, in the case of vacancies, appointing) such candidates, will take into account
many factors, including the following:
| · | personal and professional integrity, ethics and values; |
| · | experience in corporate management, such as serving as an officer or former officer of a publicly held
company; |
| · | experience as a board member or executive officer of another publicly held company; |
| · | strong finance experience; |
| · | diversity of expertise and experience in substantive matters pertaining to our business relative to other
board members; |
| · | diversity of background and perspective, including, but not limited to, with respect to age, gender, race,
place of residence and specialized experience; |
| · | experience relevant to our business industry and with relevant social policy concerns; and |
| · | relevant academic expertise or other proficiency in an area of our business operations. |
When searching for nominees
for directors, the Compensation, Nominating and Corporate Governance Committee considers gender diversity. The Board takes gender into
consideration as part of its overall recruitment and selection considerations. Accordingly, when searching for new directors, the Compensation,
Nominating and Corporate Governance Committee will consider the level of female representation. This will be achieved by monitoring the
level of female representation on the Board and, where appropriate, recruiting qualified female candidates as part of the Corporation’s
overall recruitment and selection process to fill Board positions, as the need arises, through vacancies, growth or otherwise.
Currently, our Board evaluates
each individual in the context of the board of directors as a whole, with the objective of assembling a group that can best maximize the
success of the business and represent shareholder interests through the exercise of sound judgment using its diversity of experience in
these various areas.
The Compensation, Nominating
and Corporate Governance Committee operates under a written charter that satisfies the applicable standards of the SEC and The Nasdaq
Global Market. The Compensation, Nominating and Corporate Governance Committee reviews and reassesses the adequacy of its charter annually.
A copy of such charter can be found on our website at www.epsilonenergyltd.com. The Compensation, Nominating and Corporate Governance
Committee does not conduct separate meetings, but instead meets and confers in conjunction with other meetings of the Board.
Conflicts
Committee. The Conflicts Committee is currently comprised of Jacob Roorda (Committee Chairman), Tracy
Stephens and Stephen Finlayson. The proposed members are Tracy Stephens, Jason Stankowski, and Nicola Maddox. All members are independent
directors under NASDAQ listing rules.
The Conflicts Committee has
the power to advise the Board with respect to any matters or issues of concern to the Conflicts Committee in connection with any corporate
opportunity and the interests of a related or conflicted party that the Conflicts Committee considers necessary or advisable.
Communications to the Board
Shareholders may communicate
directly with our Board of Directors or any director by writing to the board or a director in care of the corporate secretary at Epsilon
Energy Ltd., 500 Dallas St., Suite 1250, Houston, Texas 77002, or by faxing their written communication to AeRayna Flores at (281)
668-0985. Shareholders may also communicate to the Board of Directors or any director by calling Ms. Flores at (281) 670-0002. Ms. Flores
will review any communication before forwarding it to the board or director, as the case may be.
Incentive Awards
Epsilon’s board of
directors (the “Board”) adopted the 2020 Equity Incentive Plan (the “2020 Plan”) on July 22, 2020 subject
to approval by Epsilon’s shareholders at Epsilon’s 2020 Annual General Meeting of shareholders, which occurred on September 1,
2020 (the “Meeting”). Shareholders approved the 2020 Plan at the Meeting.
Prohibitions on Hedging, Insider
Trading and Pledging Corporation Securities
Our Insider Trading Policy
provides that our officers, directors, employees, and consultants who are aware of material nonpublic information may not, directly or
indirectly, buy or sell securities of the Corporation other than pursuant to a trading plan that complies with Rule 10b5-1 promulgated
by the Securities and Exchange Commission (“SEC”). The Corporation has designated Andrew Williamson, its Chief Financial Officer,
as its Insider Trading Compliance Officer (the “Compliance Officer”), whose responsibilities include monitoring and enforcing
this policy, along with designating and announcing special trading blackout periods during which some or all “Section 16 Insiders”
and other employees are prohibited from trading in the Corporation’s securities. Additionally, the officers, directors, employees
and consultants subject to the Insider Trading Policy may not, among other things, transact in puts, calls or other derivative securities
involving the Corporation’s common shares, on an exchange or in any other organized market, engage in hedging or monetization transactions,
engage in short sales of the Corporation’s securities, and directors, officers, and other employees are prohibited from holding
the Corporation’s securities in a margin account or pledging the Corporation’s securities as collateral for a loan.
Security Ownership of Certain Beneficial
Owners and Management
The table set forth below
is information with respect to beneficial ownership of common shares as of July 4, 2023, by our named executive officers, by each
of our directors, by all our current executive officers and directors as a group, and by each person known to us who beneficially own
5% or more of the outstanding common shares. To our knowledge, each person named in the table has sole voting and investment power with
respect to the common shares identified as beneficially owned.
Unless otherwise indicated,
the address of each of the individuals named below is c/o Epsilon Energy Ltd., 500 Dallas St., Suite 1250, Houston, Texas 77002.
| |
Number of | | |
Percentage of | |
| |
Shares of | | |
Common | |
Name of Beneficial Owner | |
Common Stock | | |
Shares Owned | |
5% Stockholders | |
| | | |
| | |
Solas Capital Management LLC (1) | |
| 3,608,467 | | |
| 15.97 | % |
Palo Duro Energy Fund, LP (2) | |
| 1,633,385 | | |
| 7.23 | % |
Named Executive Officers and Directors | |
| | | |
| | |
Jacob Roorda (3) | |
| 121,099 | | |
| * | |
J. Andrew Williamson (4) | |
| 10,163 | | |
| * | |
John Lovoi (5) | |
| 748,777 | | |
| 3.31 | % |
Tracy Stephens (6) | |
| 37,599 | | |
| * | |
Stephen Finlayson (7) | |
| 24,200 | | |
| * | |
David Winn (8) | |
| 12,366 | | |
| * | |
Jason Stankowski (9) | |
| 314,726 | | |
| 1.39 | % |
Henry Clanton (10) | |
| 80,942 | | |
| * | |
Jason Stabell (11) | |
| 113,890 | | |
| * | |
Nicola Maddox (12) | |
| 1,995 | | |
| * | |
All executive officers and directors as a group (10 persons) | |
| 1,465,757 | | |
| 6.49 | % |
| * | Indicates beneficial ownership of less than 1% of outstanding shares. |
| (1) | The address of Solas Capital Management, LLC is 1063 Post Road, 2nd Floor, Darien, CT 06820.
Pursuant to a Schedule 13G filed with the SEC on February 14, 2020, Solas Capital Management, LLC (“Solas”) and
Frederick Tucker Golden share voting and dispositive power with respect to these shares. These are held in multiple accounts. Solas may
be deemed to be a beneficial owner of such securities by virtue of its role as the investment manager of such accounts. Frederick Tucker
Golden may be deemed to be a beneficial owner of such securities by virtue of his role as the portfolio manager of Solas. All of the securities
reported are owned by advisory clients of Solas, none of which is a beneficial owner of more than 5% as of July 4, 2023. |
| (2) | The address of Palo Duro Energy Fund, LP, or Palo Duro is 311 S. Wacker Drive, Suite 1250, Chicago, Illinois 60606. Matthew
Dougherty is the managing partner of Palo Duro and exercises the voting and dispositive power with respect to the common shares held by
Palo Duro. |
| (3) | Mr. Roorda is a member of our board of directors. Includes 25,000 shares held by Mr. Roorda’s spouse, and 12.500 shares
issuable upon the exercise (at an exercise price of $5.03) of options exercisable within 60 days of January 30, 2024. |
| (4) | Mr. Williamson is our chief financial officer. |
| (5) | Includes 708,078 shares held by JVL. Mr. Lovoi is the chairman of our board of directors. |
| (6) | Mr. Stephens is a member of our board of directors. |
| (7) | Mr. Finlayson is a member of our board of directors. |
| (8) | Includes 7,500 shares held by Mr. Winn individually. Mr. Winn is a member of our board of directors. |
| (9) | Includes 309,860 shares held by Clayton Partners LLC. Mr. Stankowski is a member of our board of
directors and a partner and portfolio manager for Clayton Partners, LLC. |
| (10) | Includes 30,000 shares issuable upon the exercise (at exercise price of $5.03) of options exercisable
within 60 days of January 30, 2024. Mr. Clanton is our chief operations officer. |
| (11) | Includes 53,500 shares held by Sisu Investments, LLC and 36,000 shares held by Mr. Stabell individually. Mr. Stabell is
our chief executive officer. |
| (12) | Includes 1,995 shares held by Ms. Maddox individually. Ms. Maddox is a member of our board of directors. |
Changes in Control.
The Corporation does not
know of any arrangement, the operation of which may at a subsequent date result in a change of control of the Corporation.
PERFORMANCE GRAPH
The Common Shares are currently
trading on the Nasdaq Global Market and were voluntarily delisted from the Toronto Stock Exchange (“TSX”) on March 15,
2019.
The following graph compares
cumulative shareholder return commencing on December 31, 2013 and ending on December 31, 2022 (assuming a $100 investment was
made on December 31, 2013) with the cumulative total return of S&P/TSX Composite Index and TSX Capped Energy Index.
EXECUTIVE COMPENSATION
The Compensation, Nominating
and Corporate Governance Committee of the Board considers compensation matters as and when required. The Compensation Committee reviews
and submits recommendations to the Board with respect to the Corporation’s executive compensation policies and the compensation
paid to the Corporation’s executive officers. The Compensation Committee also reviews the design and competitiveness of the Corporation’s
compensation and benefit programs generally and has the authority to recommend to the Board for its approval amendments to, and grants
pursuant to, such programs.
Compensation Philosophy
The Corporation offers market-based
pay for performance to ensure that the Corporation has the ability to attract and retain high quality personnel. Consistent with the emphasis
on attracting top quality personnel, the Corporation offers competitive salaries in order to attract the best employees available. The
Corporation’s executive compensation policy is designed to provide for the enhancement of shareholder value, the successful implementation
of the Corporation’s business plans and a link between executive compensation and the financial performance of the Corporation.
The objectives of the Corporation’s
executive compensation policy are to:
| (a) | attract, retain and motivate executives critical to the success of the Corporation; |
| (b) | provide fair, competitive and cost-effective compensation programs to its executives; |
| (c) | link the interests of management with those of the Shareholders; and |
| (d) | provide rewards for outstanding corporate and individual performance. |
The Compensation Committee
will review on an annual basis the cash compensation, performance and overall compensation package for each executive officer. It will
then submit to the Board its recommendations with respect to the basic salary, bonus and participation in long-term incentive plans for
each executive officer.
Basic Salary
In determining the basic
salary of an executive officer, the Compensation Committee places equal weight on the following factors:
| (a) | the particular responsibilities related to the position; |
| (b) | salaries paid by comparable businesses; |
| (c) | the experience level of the executive officer; and |
| (d) | his or her overall performance. |
Bonus Payments
Executive officers are eligible
for annual cash bonuses or performance stock unit awards, after taking into account and giving equal weight to, financial performance,
attainment of certain corporate objectives and individual performance. In taking into account the financial performance aspect, it is
recognized that executive officers cannot control certain factors, such as interest rates and commodity prices. When applying the financial
performance criteria, the Compensation Committee considers factors over which the executive officers can exercise control, such as meeting
budget targets established by the Board at the beginning of each year, controlling costs, taking successful advantage of business opportunities
and enhancing the competitive and business prospects of the Corporation. There are no pre-established payout ranges.
General
The Board of Directors is
satisfied that there were not any identified risks arising from the Corporation’s compensation plans or policies that would have
had any negative or material impact on the Corporation. The Corporation does not have any policy in place to permit an executive officer
or director to purchase financial instruments, including, for greater certainty, prepaid variable forward contracts, equity swaps, collars,
or units of exchange funds, that are designed to hedge or offset a decrease in market value of equity securities granted as compensation
or held, directly or indirectly, by the executive officer or director.
Summary Compensation Table
The
following table sets out information concerning the compensation paid to each person serving as our chief executive officer during 2022
and our other most highly compensated executive officers for the three-years ended December 31, 2022, 2021 and 2020. Compensation
amounts in the following table are in U.S. dollars.
| |
| | |
| | |
| | |
| | |
| | |
Non-equity incentive | | |
| | |
| |
| |
| | |
| | |
| | |
| | |
| | |
plan compensation | | |
| | |
| |
| |
| | |
| | |
| | |
Share | | |
Option | | |
Annual | | |
Long-term | | |
| | |
| |
Name and principal | |
| | |
| | |
| | |
based | | |
based | | |
Incentive | | |
Incentive | | |
Pension | | |
Total | |
position | |
Year | | |
Salary | | |
Bonuses | | |
Awards | | |
Awards | | |
Plans | | |
Plans | | |
Value | | |
Compensation | |
Jason Stabell, CEO (1) | |
| 2022 | | |
$ | 150,000 | | |
$ | 100,000 | | |
$ | 600,000 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 850,000 | |
Michael Raleigh, CEO (2) | |
| 2022 | | |
$ | 75,000 | | |
$ | 555,000 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 630,000 | |
| |
| 2021 | | |
$ | 150,000 | | |
$ | — | | |
$ | 105,003 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 255,003 | |
| |
| 2020 | | |
$ | — | | |
$ | 200,000 | | |
$ | 728,980 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 928,980 | |
Henry N. Clanton, COO (3) | |
| 2022 | | |
$ | 262,500 | | |
$ | 117,000 | | |
$ | 173,187 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 552,687 | |
| |
| 2021 | | |
$ | 250,000 | | |
$ | 75,000 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 325,000 | |
| |
| 2020 | | |
$ | 250,000 | | |
$ | 75,000 | | |
$ | 64,925 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 389,925 | |
Andrew Williamson, CFO (4) | |
| 2022 | | |
$ | 115,000 | | |
$ | 75,000 | | |
$ | 250,000 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 440,000 | |
B. Lane Bond, CFO (5) | |
| 2022 | | |
$ | 75,000 | | |
$ | 37,500 | | |
$ | 81,182 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 193,682 | |
| |
| 2021 | | |
$ | 200,000 | | |
$ | 45,000 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 245,000 | |
| |
| 2020 | | |
$ | 200,000 | | |
$ | 30,000 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 230,000 | |
| (1) | Mr. Stabell was hired as our chief executive officer in July 2022 with an annual base salary
of US$300,000. |
2022—Share award of 97,560 common
shares under the 2020 Plan valued at $6.15 per share, market price on the grant date, July 1, 2022. The RSU’s vest over a four-year
period with 25% vesting on the first anniversary of Mr. Stabell’s effective date and an additional 6.25% vesting on the first
day of each subsequent quarter, with full vesting on July 1, 2026.
| (2) | Mr. Raleigh retired as chief executive officer in June 2022. He worked through 2020 without
a salary; however, he was granted a bonus in 2020 and the following equity awards in 2021 and 2020. Beginning in January 2021, Mr. Raleigh’s
base salary was $150,000. For 2022, he earned $75,000 in base salary and $555,000 in cash severance. As stated in his retirement agreement,
all unvested equity awards described below accelerated and vested immediately upon Mr. Raleigh’s retirement. |
2021—PSU award of 20,834 common
shares under the 2020 Plan valued at $5.04 per share, market price on the grant date, August 25, 2021, which vested immediately.
This award was based on the 2020 TSR Performance results meeting the 200% target award amount.
2020—RSU award of 46,500 common
shares under the 2020 Plan valued at $3.71 per share, market price on the grant date, December 31, 2020, which vest in equal annual
installments over a three-year period. Vested shares will be awarded on the anniversary date for each of the next three years.
PSU award with a target share count
of 125,000 under the 2020 Plan valued at $3.22 per share, market price on the grant date, September 1, 2020. Of these shares. 20,833
vested immediately, on September 1, 2020, 41,667 vest at December 31, 2020 and 2021, and the remaining 20,833 vest at December 31,
2022. The vesting shares earned are based on certain terms, target formulas, and relative peer group performance, and Mr. Raleigh’s
continued employment. The number of shares ultimately issued under these awards can range from zero to 200% of target award amounts.
PSU award with target share count of
41,500 under the 2020 Plan valued at $3.71 per share, market price on the grant date, December 31, 2020, which vest evenly over a
three-year period. The vesting shares earned are based on certain terms, target formulas, and relative peer group performance, and Mr. Raleigh’s
continued employment. The number of shares ultimately issued under these awards can range from zero to 200% of target award amounts.
| (3) | Mr. Henry Clanton was hired as our chief operating officer in January 2017, His current base
salary is US$262,500. |
2022— Share award of 12,825 common
shares under the 2020 Plan valued at $6.33 per share, market price on the grant date, April 6, 2022, and a share award of 13,877
under the 2020 Plan valued at $6.63 per share, market price on the grant date, December 31, 2022, both of which vest evenly over
a three year period, so long as Mr. Clanton is still employed.
2020— PSU award with target share
count of 17,500 under the 2020 Plan valued at $3.71 per share, market price on the grant date, December 31, 2020, which vest evenly
over a three-year period. The vesting shares earned are based on certain terms, target formulas, and relative peer group performance,
and Mr. Clanton’s continued employment. The number of shares ultimately issued under these awards can range from zero to 200%
of target award amounts.
| (4) | Mr. Andrew Williamson was hired as our chief financial officer in July 2022 with a base salary
of US$230,000. |
2022— Share award of 40,650 common
shares under the 2020 Plan valued at $6.15 per share, market price on the grant date, July 1, 2022. The RSU’s vest over a four-year
period with 25% vesting on the first anniversary of Mr. Williamson’s effective date and an additional 6.25% vesting on the
first day of each subsequent quarter, with full vesting on July 1, 2026 so long as Mr. Williamson is still employed.
| (5) | Mr. B. Lane Bond retired as our chief financial officer in June 2022. As stated in his retirement
agreement, all unvested equity awards accelerated and vested immediately upon Mr. Bond’s retirement. |
2022— Share award of 12,825 common
shares under the 2020 Plan valued at $6.33 per share, market price on the grant date, April 6, 2022.
Effective on December 31,
2022, the Board of Directors approved a 4% increase to base salary for the principal executive officers.
Description of the 2020 Equity
Incentive Plan (the “2020 Plan”).
The 2020 Plan was approved
by the Board on July 22, 2020 and shareholders on September 1, 2020 as a replacement of our Amended and Restated 2017 Stock
Option Plan and the Share Compensation Plan.
The
2020 Plan is administered by the Board, a committee of the Board or one or more officers delegated authority by the Board to administer
the 2020 Plan. The Board has the authority in its discretion to interpret the 2020 Plan. The Board determines to whom stock options,
stock appreciation rights, restricted stock and stock units, performance shares and units, other stock-based awards and cash-based awards
are granted, subject to options and all other terms and conditions of the awards.
The maximum number common
shares that may be issued under the 2020 Plan is 2,000,000. As of December 31, 2022, 234,834 performance stock units (“PSUs”),
and 449,131 time-based restricted shares were outstanding, leaving 1,316,035 shares available to be granted under the 2020 Plan.
If the shares granted under
the 2020 Plan expire or terminate for any reason without having been issued, they again become available for grant under the 2020 Plan.
Shares granted under the 2020 Plan are not transferable or assignable other than by will or other testamentary instrument or the laws
of succession.
In the event we undergo a
change of control by a reorganization, acquisition, amalgamation or merger (or a plan or arrangement in connection with any of these)
with respect to which all or substantially all of the persons who were the beneficial owners of the common shares immediately prior to
such transaction do not, following such transaction, beneficially own, directly or indirectly more than 50% of the resulting voting power,
a sale of all, or substantially all, of the Company’s assets, or the liquidation, dissolution or winding-up of the Company, outstanding
awards shall be subject to the definitive agreement entered into by the Company in connection with the change of control.
If an award holder resigns
from the Company or is terminated by the Company (with or without cause), unvested shares will immediately be forfeited.
Incentive Plan Awards for
Named Executive Officers
Outstanding Share-Based Awards and Option-Based
Awards as of December 31, 2022 are as follows:
| |
Option-based Awards | | |
Share-based Awards | |
| |
| | |
| | |
| |
| | |
| | |
Market or | | |
Market or | |
| |
Number of | | |
| | |
| |
| | |
Number of | | |
Payout Value | | |
Payout Value of | |
| |
Securities | | |
| | |
| |
Value of | | |
Shares or Units | | |
of Share-Based | | |
Vested Share- | |
| |
Underlying | | |
Option | | |
Option | |
Unexercised | | |
of Shares that | | |
Awards that | | |
Based awards | |
| |
Unexercised | | |
Exercise | | |
Expiration | |
In-the-Money | | |
Have Not | | |
Have Not | | |
not Paid Out or | |
Name | |
Options | | |
Price | | |
Date | |
Options | | |
Vested | | |
Vested | | |
Distributed | |
Jason Stabell | |
| — | | |
$ | | | |
| |
$ | — | | |
| 97,560 | | |
$ | 646,823 | | |
$ | — | |
Michael Raleigh | |
| — | | |
$ | | | |
| |
$ | — | | |
| — | | |
$ | — | | |
$ | — | |
Henry N. Clanton | |
| 30,000 | | |
$ | 5.03 | | |
01/30/24 | |
$ | 48,000 | | |
| 23,334 | | |
$ | 154,704 | | |
$ | — | |
Andrew Williamson | |
| — | | |
$ | | | |
| |
$ | — | | |
| 40,650 | | |
$ | 269,510 | | |
$ | — | |
B. Lane Bond | |
| — | | |
$ | | | |
| |
$ | — | | |
| — | | |
$ | — | | |
$ | — | |
Incentive Plan Awards — Value
Vested or Earned for Named Executive Officers
The values of incentive plan awards that were
vested or earned during the year ended December 31, 2022 are as follows:
| |
Option-Based Awards | | |
Share-based awards |
|
| |
Non-Equity Incentive Plan |
| |
Value Vested | | |
Value Vested |
|
| | Compensation—Value Earned |
Name | |
During the Year | | |
During the Year |
|
| | During the Year |
Jason Stabell | |
$ | — | | |
$ | — |
|
| | $ |
N/A |
Michael Raleigh | |
$ | — | | |
$ | 917,294 |
|
| | $ |
N/A |
Henry N. Clanton | |
$ | — | | |
$ | 105,695 |
|
| | $ |
N/A |
Andrew Williamson | |
$ | — | | |
$ | — |
|
| | $ |
N/A |
B. Lane Bond | |
$ | — | | |
$ | 101,102 |
|
| | $ |
N/A |
We have adopted the 2020
Plan as an incentive-based share award plan applicable to all named executive officers and employees.
Pension Plan Benefits
The Corporation does not
have in place any deferred compensation plan or pension plan that provides for payments or benefits at, following or in connection with
retirement.
Termination and Change
of Control Benefits
The Corporation is not a
party to any contract, agreement, plan or arrangement that provides for payments to a named executive officer at, following or in connection
with any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change in control of the Corporation,
its subsidiaries or affiliates or a change in a named executive officer’s responsibilities.
DIRECTOR COMPENSATION
The following table contains
compensation earned in the year ended December 31, 2022 by our directors:
| |
| | |
| | |
| | |
Non-Equity | | |
| | |
| | |
| |
| |
| | |
Share-Based | | |
| | |
Incentive Plan | | |
Pension | | |
All Other | | |
| |
Name | |
Fees Earned | | |
Awards | | |
Option-Based | | |
Compensation | | |
Value | | |
Compensation | | |
Total | |
John Lovoi* | |
$ | — | | |
$ | 152,478 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 152,478 | |
Stephen Finlayson | |
$ | 30,768 | | |
$ | 41,778 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 72,546 | |
Jacob Roorda | |
$ | 30,768 | | |
$ | 41,778 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 72,546 | |
Tracy Stephens | |
$ | 30,753 | | |
$ | 41,778 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 72,531 | |
David Winn | |
$ | 46,130 | | |
$ | 41,778 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 87,908 | |
Jason Stankowski | |
$ | 30,753 | | |
$ | 41,778 | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | — | | |
$ | 72,531 | |
| * | Mr. Lovoi, who was not independent in 2022, only received share-based awards for his service as a
board member. |
On
a biannual basis, we compensate each director for services rendered (unless a director elects not to receive payment) and reimburse
reasonable out-of-pocket travel expenses when incurred.
After considering market
data provided by a third-party consultant, the Compensation, Nominating, and Corporate Governance committee recommended, and the Board
of Directors approved, new compensation for the directors, effective from December 31, 2022. For all non-employee Directors, annual
fees will be $55,000 in cash and a $65,000 share-based award (vesting over a three-year period). The Chairman will earn an incremental
$40,000 cash fee, and the committee chairs will earn incremental cash fees of $15,000 and 10,000 (for Audit and Compensation, Nominating,
and Corporate Governance, respectively). Before this change, director compensation had been fixed since 2017.
Incentive Plan Awards
for Directors (Other Than Named Executive Officers)
Outstanding Equity Awards as of December 31,
2022 are as follows:
| |
Option-based Awards | | |
Share-based Awards | |
| |
| | |
| | |
| |
| | |
| | |
Market or | | |
Market or | |
| |
Number of | | |
| | |
| |
| | |
Number of | | |
Payout Value | | |
Payout Value of | |
| |
Securities | | |
| | |
| |
Value of | | |
Shares or Units | | |
of Share-Based | | |
Vested Share- | |
| |
Underlying | | |
Option | | |
Option | |
Unexercised | | |
of Shares that | | |
Awards that | | |
Based awards | |
| |
Unexercised | | |
Exercise | | |
Expiration | |
In-the-Money | | |
Have Not | | |
Have Not | | |
not Paid Out or | |
Name | |
Options | | |
Price | | |
Date | |
Options | | |
Vested | | |
Vested | | |
Distributed | |
John Lovoi | |
| — | | |
$ | — | | |
| |
$ | — | | |
| 31,401 | | |
$ | 208,189 | | |
$ | 65,416 | |
Stephen Finlayson | |
| — | | |
$ | — | | |
| |
$ | — | | |
| 13,401 | | |
$ | 88,849 | | |
$ | 65,416 | |
Jacob Roorda | |
| 12,500 | | |
$ | 5.03 | | |
1/9/2024 | |
$ | 20,000 | | |
| 13,401 | | |
$ | 88,849 | | |
$ | 65,416 | |
Tracy Stephens | |
| — | | |
$ | — | | |
| |
$ | — | | |
| 13,401 | | |
$ | 88,849 | | |
$ | 65,416 | |
David Winn | |
| — | | |
$ | — | | |
| |
$ | — | | |
| 9,734 | | |
$ | 64,536 | | |
$ | 14,586 | |
Jason Stankowski | |
| — | | |
$ | — | | |
| |
$ | — | | |
| 9,734 | | |
$ | 64,536 | | |
$ | 14,586 | |
The values of incentive plan
awards that were vested or earned during the year ended December 31, 2022 are as follows:
| |
| | |
| | |
Non-Equity Incentive Plan | |
| |
Option-Based Awards—Value | | |
Share-based awards—Value | | |
Compensation—Value Earned | |
Name | |
Vested During the Year | | |
Vested During the Year | | |
During the Year | |
John Lovoi | |
$ | — | | |
$ | 83,094 | | |
$ | N/A | |
Stephen Finlayson | |
$ | — | | |
$ | 83,094 | | |
$ | N/A | |
Jacob Roorda | |
$ | — | | |
$ | 83,094 | | |
$ | N/A | |
Tracy Stephens | |
$ | — | | |
$ | 83,094 | | |
$ | N/A | |
David Winn | |
$ | — | | |
$ | 32,262 | | |
$ | N/A | |
Jason Stankowski | |
$ | — | | |
$ | 32,262 | | |
$ | N/A | |
Securities Authorized for Issuance
under Equity Incentive Plans.
At December 31, 2022, we were authorized
to issue equity securities as follows:
| |
Number of Shares to be | | |
Weighted Average | | |
| |
| |
Issued Upon Exercise or | | |
Exercise or Vesting Price | | |
Number of Shares Remaining | |
| |
Vesting of Outstanding | | |
of Outstanding Options | | |
Available for Future Issuance | |
Plan Category | |
Options or Shares | | |
or Shares | | |
Under Equity Compensation Plans | |
Equity share options under Amended and Restated 2017 Stock Option Plan | |
| 70,000 | | |
$ | 5.03 | | |
| — | |
Common shares under 2020 Equity Incentive Plan | |
| 314,043 | | |
$ | 5.89 | | |
| 1,316,035 | |
Directors and Officers Liability
Insurance
We maintain directors’
and officers’ liability insurance for the protection of our directors and officers against liability incurred by them in their capacities
as our directors and officers. The policy provides an aggregate limit of liability of $30,000,000 with a deductible to us of $25,000 per
loss. The annual premium for the Directors’ and Officers’ liability insurance is about $350,000 and is renewed annually. The
premium is not allocated between Directors and Officers as separate groups.
Indebtedness of Officers and
Directors
No director, employee or
officer, or former director, employee or officer, or any proposed nominee for election as a director of the Corporation, or any of their
respective associates or affiliates, is or has at any time since the commencement of the fiscal year ending December 31, 2022, been
indebted to the Corporation or any subsidiary of the Corporation or to any other entity, or at any time since the beginning of the most
recently completed financial year is, or has been, the subject of a guarantee, support agreement, letter of credit or other similar arrangement
or understanding provided by the Corporation.
Management Contracts
During the most recently
completed financial year, no management functions of the Corporation were to any substantial degree performed by a person or company other
than the directors or executive officers (or private companies controlled by the, either directly or indirectly) of the Corporation.
Interest of Certain Persons in
Matters to be Acted Upon
None of the directors, officers
or nominees for election as a director of the Corporation, or any of their associates or affiliates, has or has had any substantial interest,
direct or indirect, in any matter to be acted upon at the Meeting other than as set out in this Proxy Statement which is not shared by
all our other shareholders.
Interest of Informed Persons
in Material Transactions
Other than as set forth herein,
or as previously disclosed, the Corporation is not aware of any material interests, direct or indirect, by way of beneficial ownership
of securities or otherwise, of any director or executive officer, proposed nominee for election as a director or any shareholder holding
more than 10% of the voting rights attached to the Common Shares or any associate or affiliate of any of the foregoing in any transaction
in the preceding financial year or any proposed or ongoing transaction of the Corporation which has or will materially affect the Corporation.
REPORT OF THE AUDIT COMMITTEE
The information contained
in this Audit Committee Report and references in this proxy statement to the independence of the Audit Committee members shall not be
deemed to be “soliciting material” or to be “filed” with the SEC, nor shall such information be incorporated by
reference into any future filing under the Securities Act of 1933 or the Securities Exchange Act of 1934, as amended (the “Exchange
Act”), except to the extent that the Corporation specifically incorporates such information by reference in such filing.
Epsilon has determined that
all members of the Audit Committee are independent and financially literate under the applicable rules and regulations of the SEC
and the Nasdaq Global Market.
Under the guidance of a written
charter adopted by the Board of Directors, the purpose of the Audit Committee is to oversee the accounting and financial reporting processes
of Epsilon and audits of its financial statements. The responsibilities of the Audit Committee include appointing and providing for the
compensation of Epsilon’s independent registered public accounting firm and approving the audit and non-audit services to be provided
by the independent registered public accounting firm. Each of the members of the Audit Committee meets the independence requirements of
Nasdaq.
Management has primary responsibility
for the system of internal controls and the financial reporting process. BDO USA, P.A., Epsilon’s independent registered public
accounting firm, has the responsibility to express an opinion on the financial statements based on an audit conducted in accordance with
generally accepted auditing standards.
In this context and in connection
with the audited financial statements contained in Epsilon’s Annual Report on Form 10-K, the Audit Committee has reviewed and
discussed the audited financial statements as of and for the fiscal year ended December 31, 2022 with Epsilon’s management
and BDO USA, P.A.. The Audit Committee has considered the adequacy of the Corporation’s internal controls and the quality of its
financial reporting, and discussed these matters with management and with BDO USA, P.A.. The Audit Committee has also reviewed and discussed
with BDO USA, P.A. (1) their judgments as to the quality of the Epsilon’s accounting policies, (2) the written disclosures
and letter from the independent registered public accounting firm required by Public Company Accounting Oversight Board Independence Rules,
and the independent registered public accounting firm’s independence, and (3) the matters required to be discussed by Public
Company Accounting Oversight Board’s (the “PCAOB”) Statement of Auditing Standards No. 61, Communication with
Audit Committees, as amended and PCAOB AS No. 90. The Audit Committee has also discussed with BDO USA, P.A. the matters required
to be discussed by Auditing Standard No. 1301 adopted by the Public Company Accounting Oversight Board (United States) regarding
Communication with Audit Committees. The Audit Committee has received and reviewed the written disclosures and the letter from
BDO USA, P.A. required by the Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees,
discussed with the auditors their independence, and concluded that the non-audit services performed by BDO USA, P.A. are compatible with
maintaining their independence.
The Audit Committee has pre-approved
all auditing services and non-audit services to be performed for the Corporation by the independent registered public accounting firm
as required by the applicable rules promulgated pursuant to the Exchange Act, considered whether the rendering of non-audit services
was compatible with maintaining BDO USA, P.A.’s independence, and concluded that BDO USA LLP’s independence was not compromised
by the provision of such services (details regarding the fees paid to BDO USA, P.A. in 2022 for audit services, tax services and all other
services, are set forth at
“Proposal 3
— Re-appointment of BDO USA, P.A. as the Corporation’s Independent Auditors,”
below).
Based on the foregoing reviews
and discussions, the Audit Committee recommended to the Board of Directors that the audited financial statements be included in Epsilon’s
Annual Report on Form 10-K for the fiscal year ended December 31, 2022 filed with the Securities and Exchange Commission and
instructed BDO USA, P.A. that the Audit Committee expects to be advised if there are any subjects that require special attention.
AUDIT COMMITTEE
David Winn
Jacob Roorda
Jason Stankowski
PROPOSAL 3: FOR RE-APPOINTMENT OF BDO USA,
P.A.
AS THE CORPORATION’S INDEPENDENT AUDITORS
Our Board of Directors, upon
the recommendation of the Audit Committee, has selected BDO USA, P.A. to serve as our independent auditors for the current year. The shareholders
of the Corporation will be asked to vote for the re-appointment of BDO USA, P.A. as auditor of the Corporation. Unless directed otherwise
by a proxy holder, or such authority is withheld, the Management Designees, if named as proxy, intend to vote the Common Shares represented
by any such proxy in favor of a resolution appointing BDO USA, P.A., as auditor of the Corporation, for the year ending December 31,
2023 as may be otherwise determined by the Board, and the Management Designees also intend to vote the Common Shares represented by any
such proxy in favor of a resolution authorizing the Board of Directors to fix the compensation of the auditor. BDO USA, P.A. has been
the auditor of the Corporation since June 2017.
Our Board of Directors
recommends voting “FOR” the resolution appointing BDO USA, P.A. as auditor of the Corporation.
We expect representatives
of BDO USA, P.A. will be present at the 2023 Annual General and Special Meeting and available to answer shareholders’ questions.
The BDO USA, P.A. representatives will have the opportunity to make a statement if they desire to do so and to be available to respond
to appropriate questions.
Principal Accounting Fees and Services
The following table summarizes fees billed to
us for fiscal 2022 and for fiscal 2021 by our principal auditors, BDO USA, P.A.:
| |
December 31, | | |
December 31, | |
| |
2022 | | |
2021 | |
Audit Fees: | |
| | | |
| | |
Audit of financial statements | |
$ | 376,598 | | |
$ | 343,086 | |
Total Audit Fees | |
$ | 376,598 | | |
$ | 343,086 | |
The fees shown in the table above are
the only fees that Epsilon paid to BDO USA, P.A. during the fiscal years ended December 31, 2022, and December 31, 2021.
The Charter of the Audit Committee
requires that, among other things, the Audit Committee:
| · | recommend to the Board the terms of engagement of the external auditor, including their compensation and
a confirmation that the external auditors shall report directly to the Committee; |
| · | on an annual basis, review and discuss with the auditors all significant relationships the auditors have
with the Corporation to determine the auditors’ independence; |
| · | review the performance of the external auditors and approve any proposed discharge of the external auditors
when circumstances warrant; and |
| · | pre-approve the completion of any non-audit services by the external auditors, determining which non-audit
services the external auditor is prohibited from providing. |
The Committee may delegate
to one or more independent members of the Committee the authority to pre-approve non-audit services, provided that such member(s) reports
to the Committee at the next scheduled meeting such pre-approval and the member(s) complies with such other procedures as may be
established by the Committee from time to time. For the year ended December 31, 2022, the Audit Committee pre-approved each of the
services described above.
Audit Committee Pre-approval of
Service of Independent Registered Public Accounting Firm
Our Audit Committee has established
a policy to pre-approve all audit and non-audit services provided by the independent registered public accounting firm. These services
may include audit services, audit-related services, tax services, and other services. Under the policy, our Audit Committee annually reviews
and pre-approves services that may be provided by the independent registered public accounting firm (BDO USA, P.A.) for each audit year.
The pre-approval is detailed as to the particular service or category of services and is subject to a specific budget. Once pre-approved,
the services and pre-approved amounts are monitored against actual charges incurred and modified if appropriate. The Chairperson of the
Committee has the authority to pre-approve such services between meetings of our Audit Committee and reports such pre-approvals to our
Audit Committee at the next regularly scheduled meeting.
During 2022, all audit services
provided by BDO USA, P.A. were pre-approved by our Audit Committee or, consistent with the pre-approval policy of our Audit Committee,
by the Chairperson of our Audit Committee for inter-meeting pre-approvals.
PROPOSAL 4: NON-BINDING ADVISORY VOTE
ON EXECUTIVE COMPENSATION
(“SAY-ON-PAY”)
Background
The Dodd-Frank Wall Street
Reform and Consumer Protection Act, or the “Dodd-Frank Act”, requires that our shareholders have the opportunity to cast an
advisory (non-binding) vote on executive compensation, commonly referred to as a “Say-on-Pay” vote.
The advisory vote on executive
compensation is a non-binding vote on the compensation of our named executive officers as described in the Summary Compensation Table
and the accompanying narrative disclosure, set forth in this Proxy Statement. The Summary Compensation Table is on page 21 of this
Proxy Statement. Please read the Summary Compensation Table and the accompanying narrative discussion, which provides an overview of our
compensation for the named executive officers, including information about the 2021 and 2022 compensation of our named executive officers.
This advisory vote on executive compensation is not a vote on our general compensation policies, the compensation of our Board of Directors,
or our compensation policies as they relate to risk management.
The vote solicited by this
Proposal 4 is advisory and therefore is not binding on Epsilon, our Board of Directors or our Compensation Committee. The outcome of the
vote will not require Epsilon, our Board of Directors or our Compensation Committee to take any action and will not be construed as overruling
any decision by Epsilon, our Board of Directors or our Compensation Committee. Furthermore, because this non-binding, advisory resolution
primarily relates to the compensation of our named executive officers that has already been paid or contractually committed, there is
generally no opportunity for us to revisit these decisions. However, our Board of Directors, including our Compensation Committee, values
the opinions of our shareholders and, to the extent there is any significant vote against the executive officer compensation as disclosed
in this Proxy Statement, we will consider our shareholders’ concerns and evaluate what actions, if any, may be appropriate to address
those concerns. Shareholders will be asked at the 2023 Annual General and Special Meeting to approve the following resolution pursuant
to this Proposal 4:
“RESOLVED, that the compensation
paid to the named executive officers of Epsilon Energy Ltd., as disclosed pursuant to Item 402 of Regulation S-K, including
the Compensation Discussion and Analysis, compensation tables and narrative discussion included in this proxy statement, is hereby APPROVED.”
Assuming that a quorum is
present, the affirmative vote of the holders of a majority in voting power of the common shares that are present in person or by proxy
and entitled or required to vote on Proposal 4 will be necessary to approve the advisory vote on the executive compensation as disclosed
in this Proxy Statement. Abstentions and broker non-votes will have the effect of a vote against Proposal 4.
Recommendation
Our Board of Directors
recommends that you vote “FOR” the approval of the executive compensation as disclosed in this Proxy Statement and as described
in this “Proposal 4: Non-Binding Advisory Vote on Executive Compensation.”
If no vote indication is made
on the accompanying proxy card or vote instruction form prior to the start of the 2023 Annual General and Special Meeting, each such proxy
will be deemed to grant authority to vote “FOR” the approval of the executive compensation as disclosed in this Proxy Statement
and as described in this “Proposal 4: Non-Binding Advisory Vote on Executive Compensation.”
PROPOSAL 5: ADVISORY VOTE ON THE FREQUENCY
OF THE NON-BINDING ADVISORY VOTE ON EXECUTIVE
COMPENSATION
(“SAY-ON-FREQUENCY”)
Pursuant to Regulation 14A
of the Exchange Act, we are asking shareholders to vote on whether future advisory votes on executive compensation of the nature reflected
in Proposal 4 above should occur every year, every two years or every three years.
The frequency of the advisory
vote concerning the compensation of our named executive officers receiving the greatest number of votes — every year, every two
years or every three years — will be the frequency recommended by our shareholders. We believe that holding an annual advisory vote
on executive compensation provides Epsilon with more direct and immediate feedback on our compensation disclosures. Shareholders, however,
should note that because the advisory vote on executive compensation occurs well after the beginning of the compensation year, and because
the different elements of our executive compensation programs are designed to complement one another, in many cases it may not be appropriate
or feasible to drastically change our executive compensation programs in consideration of any one year’s advisory vote on executive
compensation by the time of the following year’s annual meeting of shareholders. We nonetheless believe that an annual advisory
vote on executive compensation is consistent with our practice of seeking input and engaging in dialogue with our shareholders on corporate
governance matters and our executive compensation philosophy, policies and practices.
This advisory vote on the
frequency of future advisory votes on executive compensation is non-binding on the Board of Directors. Shareholders will be able to specify
one of four choices for this proposal on the proxy card: “ONE YEAR,” “TWO YEARS,” “THREE YEARS” or
“ABSTAIN.” Shareholders are not voting to approve or disapprove the recommendation of the Board of Directors. Although non-binding,
the Board of Directors and the Compensation Committee will carefully review the voting results. Notwithstanding the recommendation of
the Board of Directors and the outcome of the shareholder vote, the Board of Directors may in the future decide to conduct advisory votes
on a more or less frequent basis and may vary its practice based on factors such as discussions with shareholders and the adoption of
material changes to compensation programs.
Assuming a quorum is present,
the option receiving the greatest number of votes - every three years, every two years or every one year - will be the frequency that
shareholders approve. Since the option receiving the greatest number of votes — one year, two years, or three years — will
be the frequency recommended by our shareholders, abstentions and broker non-votes will have no effect on the outcome of this Proposal
5.
Recommendation
Our
Board of Directors recommends that you vote “ONE YEAR” on the advisory vote on the frequency of future advisory
votes on executive compensation.
If no vote indication is made
on the accompanying proxy card or vote instruction form prior to the start of the 2023 Annual General and Special Meeting, each such proxy
will be deemed to grant authority to vote “ONE YEAR” on the advisory vote on the frequency of future advisory votes on executive
compensation.
ANNUAL REPORT
Our 2022 Annual Report
on Form 10-K, which includes our consolidated financial statements for the year ended December 31, 2022, is available on
our website at https://epsilonenergyltd.com/sec-filings/. Financial information relating to the Corporation is provided in the
Corporation’s audited consolidated financial statements and MD&A as at and for the year ended December 31, 2022.
Copies of this Proxy Statement, the Corporation’s Annual Report (on Form 10-K) which contains the Consolidated Financial
Statements, MD&A and the Auditors’ Report thereon for the Corporation’s most recently completed financial year, any
interim consolidated financial statements of the Corporation subsequent to those statements contained in the Annual Report, as filed
with the applicable Canadian regulatory authorities, are available on SEDAR at www.sedar.com, or as filed with the SEC, are
available at EDGAR at www.sec.gov, and may also be obtained without charge by writing to Epsilon Energy Ltd. c/o DLA Piper
(Canada) LLP 1000, 250-2nd Street SW, Calgary, AB, Canada T2P 0C1. Additional information relating to the Corporation may also be
found on SEDAR at www.sedar.com and www.sec.gov.
Otherwise, please call (281)
670-0002 to request that a copy of our 2022 Annual Report on Form 10-K be sent to you without charge. You may also request a free
copy of our annual report on Form 10-K for the fiscal year ended December 31, 2022 by writing to Epsilon Energy Ltd., c/o Secretary,
500 Dallas St., Suite 1250, Houston, Texas 77002.
COMMUNICATIONS WITH THE BOARD OF DIRECTORS
Shareholders may communicate
directly with our Board of Directors or any director by writing to the board or a director in care of the corporate secretary at Epsilon
Energy Ltd., 500 Dallas St., Suite 1250, Houston, Texas 77002, or by faxing their written communication to AeRayna Flores at (281)
668-0985. Shareholders may also communicate to the Board of Directors or any director by calling Ms. Flores at (281) 670-0002. Ms. Flores
will review any communication before forwarding it to the board or director, as the case may be.
DEADLINES FOR SUBMITTING SHAREHOLDER PROPOSALS
FOR THE 2024 ANNUAL MEETING
We provide shareholders with
the opportunity, under certain circumstances and consistent with SEC rules, to participate in the governance of Epsilon by submitting
proposals for consideration at our annual meetings of shareholders. Proposals from shareholders are given careful consideration by us
in accordance with Rule 14a-8 promulgated under the Exchange Act. For a proposal to be included in our proxy statement and proxy
card for our 2024 Annual General Meeting of Shareholders, such proposal must comply with Rule 14a-8 and must be received by us in
writing no later than 120 days preceding the one year anniversary of the date on which this proxy statement is released to the Company’s
stockholders, or by no later than March 20, 2024. Shareholders may also use the procedures under the ABCA to submit a proposal. Under
the ABCA, in addition to other requirements, the deadline to submit a proposal that a shareholder wishes to include in the Corporation’s
proxy materials for our 2024 Annual General Meeting of Shareholders must be received by no later than 90 days before the anniversary date
of the 2023 Annual General and Special Meeting of Shareholders, or by no later than May 20, 2024.
Additionally, if our 2024
Annual General Meeting of Shareholders is held on August 22, 2024, any shareholder proposal or director nomination for our 2024 Annual
General Meeting of Shareholders that is intended for inclusion in our proxy statement and proxy card in respect of such meeting will be
considered “timely” if it is received by us no less than 90 days nor more than 120 days prior to the day of the meeting, or
between April 25, 2024 and the close of business on May 25, 2024. An untimely proposal may not be brought before or considered
at our 2024 Annual General Meeting of Shareholders. Any notice of director nomination submitted to us other than through proxy access
must include the additional information required by Rule 14-0a-19(b) under the Exchange Act.
All shareholder proposals
and director nominations must be addressed to the attention of our Secretary at 500 Dallas St., Suite 1250, Houston, Texas 77002.
The chairman of our 2024 Annual Meeting may refuse to acknowledge the introduction of any shareholder proposal or director nomination
not made in compliance with the foregoing procedures.
HOUSEHOLDING OF PROXY MATERIALS
The SEC has adopted rules that
permit companies and intermediaries (e.g., banks, brokers or other nominees) to satisfy the delivery requirements for proxy statements
and annual reports with respect to two or more shareholders sharing the same address by delivering a single proxy statement addressed
to those shareholders. This process, which is commonly referred to as “householding,” potentially means extra convenience
for shareholders and cost savings for companies.
Shareholders that share the
same address may not receive separate copies of proxy materials, unless we have received contrary instructions from such shareholders.
If you are receiving multiple sets of our proxy materials and wish to receive only one set in the future, or if you are currently only
receiving one set of our proxy materials and wish to receive separate sets of proxy materials for you and the other shareholders sharing
your address, please notify us or your bank, broker or other nominee by indicating your preference on the enclosed proxy card or vote
instruction form. We will deliver an additional copy of our proxy materials to you, without charge, upon written request sent to Epsilon
Energy Ltd., Attention: Secretary, 500 Dallas St., Suite 1250, Houston, Texas 77002, or upon oral request made by calling us at the
phone number (281) 670-0002. Our proxy materials are also available on the Investor Center section of our website at http://www.epsilonenergyltd.com/investor-center.
Furthermore, upon written or oral request by any person to whom a proxy statement is delivered, if a document is incorporated herein by
reference but not included in the proxy materials is so requested, we will undertake to provide the requested materials, without charge,
by first class mail or other equally prompt means, within one business day after receiving such request, excluding exhibits to the information
that is incorporated by reference unless such exhibits are specifically incorporated by reference into the information that the proxy
statement incorporates. Please address these requests to 500 Dallas St., Suite 1250, Houston, Texas 77002, Attention: Secretary.
You may also call us with this request at the phone number (281) 670-0002.
OTHER MATTERS
As of July 17, 2023,
our Board of Directors knows of no other business to be acted upon at the 2023 Annual General and Special Meeting. However, if any additional
matters are presented at the meeting, it is the intention of the persons named in the accompanying proxy to vote in accordance with their
judgment on those matters.
|
BY ORDER OF THE BOARD OF DIRECTORS, |
|
|
|
|
|
|
|
J. Andrew Williamson |
|
Chief Financial Officer |
|
(Principal Financial and Accounting Officer, Controller and Chief
Accounting Officer, and Duly Authorized Officer) |
| SAM SAMPLE
123 SAMPLES STREET
SAMPLETOWN SS X9X X9X
CANADA
EPSQ
Security Class
COMMON CLASS
Holder Account Number
C9999999999 IND
Form of Proxy - Annual General and Special Meeting to be held on Thursday, August 17, 2023
This Form of Proxy is solicited by and on behalf of Management.
Notes to proxy
1. Every holder has the right to appoint some other person or company of their choice, who need not be a holder, to attend and act on their behalf at the meeting or any
adjournment or postponement thereof. If you wish to appoint a person or company other than the Management Nominees whose names are printed herein, please insert the
name of your chosen proxyholder in the space provided (see reverse).
2. If the securities are registered in the name of more than one owner (for example, joint ownership, trustees, executors, etc.), then all those registered should sign this proxy. If you are voting
on behalf of a corporation or another individual you may be required to provide documentation evidencing your power to sign this proxy with signing capacity stated.
3. This proxy should be signed in the exact manner as the name(s) appear(s) on the proxy.
4. If a date is not inserted in the space provided on the reverse of this proxy, it will be deemed to bear the date on which it was mailed to the holder by Management.
5. The securities represented by this proxy will be voted as directed by the holder, however, if such a direction is not made in respect of any matter, and the proxy appoints the
Management Nominees listed on the reverse, this proxy will be voted as recommended by Management.
6. The securities represented by this proxy will be voted in favour, or withheld from voting, or voted against each of the matters described herein, as applicable, in accordance with the
instructions of the holder, on any ballot that may be called for. If you have specified a choice with respect to any matter to be acted on, the securities will be voted accordingly.
7. This proxy confers discretionary authority in respect of amendments or variations to matters identified in the Notice of Meeting and Management Information Circular or other matters that may
properly come before the meeting or any adjournment or postponement thereof, unless prohibited by law.
8. This proxy should be read in conjunction with the accompanying documentation provided by Management.
Proxies submitted must be received by 10:00 am, Central Time, on Tuesday, August 15, 2023.
VOTE USING THE TELEPHONE OR INTERNET 24 HOURS A DAY 7 DAYS A WEEK!
To Vote Using the Telephone
• Call the number listed BELOW from a touch tone
telephone.
1-866-732-VOTE (8683) Toll Free
To Vote Using the Internet
• Go to the following web site:
www.investorvote.com
• Smartphone?
Scan the QR code to vote now.
If you vote by telephone or the Internet, DO NOT mail back this proxy.
Voting by mail may be the only method for securities held in the name of a corporation or securities being voted on behalf of another individual.
Voting by mail or by Internet are the only methods by which a holder may appoint a person as proxyholder other than the Management Nominees named on the reverse of this
proxy. Instead of mailing this proxy, you may choose one of the two voting methods outlined above to vote this proxy.
To vote by telephone or the Internet, you will need to provide your CONTROL NUMBER listed below.
CONTROL NUMBER 23456 78901 23456
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EPSQ_PRX_355989/000001/000001/i
*S000001Q01*
000001 |
| C9999999999 *C9999999999*
IND
SAM SAMPLE
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C02
Appointment of Proxyholder
I/We being holder(s) of securities of Epsilon Energy Ltd.
(the “Corporation”) hereby appoint: Jason Stabell, Chief Executive Officer,
or failing this person, Andrew Williamson, Chief Financial Officer (the
"Management Nominees")
OR Print the name of the person you are
appointing if this person is someone
other than the Management
Nominees listed herein.
as my/our proxyholder with full power of substitution and to attend, act and to vote for and on behalf of the holder in accordance with the following direction (or if no directions have been
given, as the proxyholder sees fit) and on all other matters that may properly come before the Annual General and Special Meeting of shareholders of the Corporation to be held at 500 Dallas
St., Emporium Conference Room 2-3, Houston, Texas 77002 on Thursday, August 17, 2023 at 10:00 am, Central Time and at any adjournment or postponement thereof.
VOTING RECOMMENDATIONS ARE INDICATED BY HIGHLIGHTED TEXT OVER THE BOXES.
1. Number of Directors
To fix the number of directors of the Corporation to be elected at the Meeting at six (6).
For Against
2. Election of Directors
01. John Lovoi
For Withhold
02. Jason Stankowski
For Withhold
03. David Winn
For Withhold
04. Tracy Stephens 05. Jason Stabell 06. Nicola Maddox
3. Appointment of Auditors
To appoint BDO USA, LLP as auditors of the Corporation for the ensuing year.
For Withhold
4. Executive Compensation
To approve, through a non-binding advisory vote, the compensation paid to the Corporation’s named executive officers for the year ended
December 31, 2022.
For Against
5. Say When on Pay
Recommend, in a non-binding advisory vote, whether the non-binding stockholder vote to approve the compensation of the
Corporation’s named executive officers should occur every one, two or three years.
1 Year 2 Years 3 Years Abstain
Signature of Proxyholder
I/We authorize you to act in accordance with my/our instructions set out above. I/We hereby
revoke any proxy previously given with respect to the Meeting. If no voting instructions are
indicated above, and the proxy appoints the Management Nominees, this Proxy will be
voted as recommended by Management.
Signature(s) Date
Interim Financial Statements - Mark this box if you would
like to receive Interim Financial Statements and
accompanying Management’s Discussion and Analysis by
mail.
Annual Financial Statements - Mark this box if you would
NOT like to receive the Annual Financial Statements and
accompanying Management’s Discussion and Analysis by
mail.
If you are not mailing back your proxy, you may register online to receive the above financial report(s) by mail at www.computershare.com/mailinglist.
E P S Q 3 5 5 9 8 9 1 P D I Z A R 2 9 9 9 9 9 |
| SAM SAMPLE
123 SAMPLES STREET
SAMPLETOWN SS X9X X9X
AUSTRALIA
EPSQ
Security Class
COMMON CLASS
Holder Account Number
C9999999999 IND
Form of Proxy - Annual General and Special Meeting to be held on Thursday, August 17, 2023
This Form of Proxy is solicited by and on behalf of Management.
Notes to proxy
1. Every holder has the right to appoint some other person or company of their choice, who need not be a holder, to attend and act on their behalf at the meeting or any
adjournment or postponement thereof. If you wish to appoint a person or company other than the Management Nominees whose names are printed herein, please insert the
name of your chosen proxyholder in the space provided (see reverse).
2. If the securities are registered in the name of more than one owner (for example, joint ownership, trustees, executors, etc.), then all those registered should sign this proxy. If you are voting
on behalf of a corporation or another individual you may be required to provide documentation evidencing your power to sign this proxy with signing capacity stated.
3. This proxy should be signed in the exact manner as the name(s) appear(s) on the proxy.
4. If a date is not inserted in the space provided on the reverse of this proxy, it will be deemed to bear the date on which it was mailed to the holder by Management.
5. The securities represented by this proxy will be voted as directed by the holder, however, if such a direction is not made in respect of any matter, and the proxy appoints the
Management Nominees listed on the reverse, this proxy will be voted as recommended by Management.
6. The securities represented by this proxy will be voted in favour, or withheld from voting, or voted against each of the matters described herein, as applicable, in accordance with the
instructions of the holder, on any ballot that may be called for. If you have specified a choice with respect to any matter to be acted on, the securities will be voted accordingly.
7. This proxy confers discretionary authority in respect of amendments or variations to matters identified in the Notice of Meeting and Management Information Circular or other matters that may
properly come before the meeting or any adjournment or postponement thereof, unless prohibited by law.
8. This proxy should be read in conjunction with the accompanying documentation provided by Management.
Proxies submitted must be received by 10:00 am, Central Time, on Tuesday, August 15, 2023.
VOTE USING THE TELEPHONE OR INTERNET 24 HOURS A DAY 7 DAYS A WEEK!
To Vote Using the Telephone
• Call the number listed BELOW from a touch tone
telephone.
312-588-4290 Direct Dial
To Vote Using the Internet
• Go to the following web site:
www.investorvote.com
• Smartphone?
Scan the QR code to vote now.
If you vote by telephone or the Internet, DO NOT mail back this proxy.
Voting by mail may be the only method for securities held in the name of a corporation or securities being voted on behalf of another individual.
Voting by mail or by Internet are the only methods by which a holder may appoint a person as proxyholder other than the Management Nominees named on the reverse of this
proxy. Instead of mailing this proxy, you may choose one of the two voting methods outlined above to vote this proxy.
To vote by telephone or the Internet, you will need to provide your CONTROL NUMBER listed below.
CONTROL NUMBER 23456 78901 23456
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EPSQ_PRX_355989/000002/000002/i
*S000002Q01*
000002 |
| C9999999999 *C9999999999*
IND
SAM SAMPLE
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C02
Appointment of Proxyholder
I/We being holder(s) of securities of Epsilon Energy Ltd.
(the “Corporation”) hereby appoint: Jason Stabell, Chief Executive Officer,
or failing this person, Andrew Williamson, Chief Financial Officer (the
"Management Nominees")
OR Print the name of the person you are
appointing if this person is someone
other than the Management
Nominees listed herein.
as my/our proxyholder with full power of substitution and to attend, act and to vote for and on behalf of the holder in accordance with the following direction (or if no directions have been
given, as the proxyholder sees fit) and on all other matters that may properly come before the Annual General and Special Meeting of shareholders of the Corporation to be held at 500 Dallas
St., Emporium Conference Room 2-3, Houston, Texas 77002 on Thursday, August 17, 2023 at 10:00 am, Central Time and at any adjournment or postponement thereof.
VOTING RECOMMENDATIONS ARE INDICATED BY HIGHLIGHTED TEXT OVER THE BOXES.
1. Number of Directors
To fix the number of directors of the Corporation to be elected at the Meeting at six (6).
For Against
2. Election of Directors
01. John Lovoi
For Withhold
02. Jason Stankowski
For Withhold
03. David Winn
For Withhold
04. Tracy Stephens 05. Jason Stabell 06. Nicola Maddox
3. Appointment of Auditors
To appoint BDO USA, LLP as auditors of the Corporation for the ensuing year.
For Withhold
4. Executive Compensation
To approve, through a non-binding advisory vote, the compensation paid to the Corporation’s named executive officers for the year ended
December 31, 2022.
For Against
5. Say When on Pay
Recommend, in a non-binding advisory vote, whether the non-binding stockholder vote to approve the compensation of the
Corporation’s named executive officers should occur every one, two or three years.
1 Year 2 Years 3 Years Abstain
Signature of Proxyholder
I/We authorize you to act in accordance with my/our instructions set out above. I/We hereby
revoke any proxy previously given with respect to the Meeting. If no voting instructions are
indicated above, and the proxy appoints the Management Nominees, this Proxy will be
voted as recommended by Management.
Signature(s) Date
Interim Financial Statements - Mark this box if you would
like to receive Interim Financial Statements and
accompanying Management’s Discussion and Analysis by
mail.
Annual Financial Statements - Mark this box if you would
NOT like to receive the Annual Financial Statements and
accompanying Management’s Discussion and Analysis by
mail.
If you are not mailing back your proxy, you may register online to receive the above financial report(s) by mail at www.computershare.com/mailinglist.
E P S Q 3 5 5 9 8 9 1 P D I Z A R 2 9 9 9 9 9 |
Epsilon Energy (NASDAQ:EPSN)
過去 株価チャート
から 10 2024 まで 11 2024
Epsilon Energy (NASDAQ:EPSN)
過去 株価チャート
から 11 2023 まで 11 2024